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21-0899
| 2 | Minutes | Approval of minutes of previous meetings as written. | | |
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21-0933
| 3-a | Contract | Three-Year Term Contract with Two Years of Renewal Options for Employee Uniform Garment Rental and Related Items for Citywide Departments (Citywide)
This contract provides uniform garment rental for approximately 300 City employees from Mesa Fire and Medical, Parks Recreation and Community Facilities, Transportation, Fleet Services, Water Resources, Energy Resources, and DoIT Communications.
An evaluation committee recommends awarding the contract to the highest scored and lowest cost proposal from Unifirst Corporation, at $200,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | |
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21-0935
| 3-b | Contract | Use of a Cooperative Contract for the purchase of Computer Server Equipment (Replacement) for the Department of Innovation and Technology (Citywide)
This purchase will provide new Computer Server Equipment to replace aging hardware that runs critical citywide applications and services. The purchase is part of the City's Lifecycle Management Program to replace hardware that has reached the end of its useful life.
The Department of Innovation and Technology and Purchasing recommend authorizing the purchase using the Mohave Cooperative cooperative contract with Sterling Computer Corporation, at $271,828.38. | | |
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21-0936
| 3-c | Contract | One-Year Renewal to the Term Contract for Commercial Grade Fitness Equipment for the Mesa Fire and Medical Department (MFMD), Parks Recreation and Community Facilities (PRCF), and Other Departments (Citywide)
This contract provides commercial grade fitness equipment such as treadmills, elliptical/cross trainers, stationary and recumbent bikes, leg extension machines, Olympic straight bars, plyometric stands, and other cardio and strength fitness equipment. PRCF will be purchasing new equipment for Eagles Park and replacement equipment for the Red Mountain Multi-Generational Center, and MFMD will be purchasing equipment for the new Fire Station 221. Other departments may purchase replacement equipment as-needed.
Mesa Fire and Medical Department, Parks Recreation and Community Facilities, and Purchasing recommend authorizing the renewal with Fitness 4 Home Superstore, Inc., dba Commercial Fitness Superstore, at $145,000 annually, based on estimated usage. | | |
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21-0934
| 3-d | Contract | Use of a Cooperative Contract to Purchase One Brush Chipper (Replacement) for the Transportation Department (Citywide)
This purchase will provide one 2022 Vermeer BS1500 Brush Chipper for use by the Transportation Department right of way crews. The purchase replaces an existing brush chipper identified for replacement by the Fleet Services and Transportation Departments.
The Fleet Services and Transportation Departments and Purchasing recommend authorizing the purchase using the Sourcewell (State of Minnesota) cooperative contract with Vermeer Manufacturing Company. dba Vermeer Corporation, at $73,044.35. This purchase is funded the Local Streets Fund. | | |
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21-0937
| 3-e | Contract | Dollar-Limit Increase to the Term Contract for the Streetlight Monitoring System for the Transportation Department (Sole Source) (Citywide)
Philips City Touch is a lighting management system for public lighting in support of Mesa's Smart Cities Initiative. The dollar-limit increase is needed to add a CDBG funded project to install and upgrade streetlights in specific, qualifying areas.
The Transportation Department and Purchasing recommend increasing the dollar-limit with the sole source vendor, Arizona Electrical Distributors (a Mesa business), by $510,000.00 from $2,163,292.50 to $2,673,292.50 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index. The increase is funded by CDBG funds. | | |
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21-0938
| 3-f | Contract | Dollar-Limit Increase to the Term Contract for LED Streetlight Fixtures for the Transportation Department (Citywide)
This contract for LED streetlight fixtures is a primary means for the City's LED conversion project and replacement of failed streetlights by providing roadway luminaires for the City's local, collector, and major roadways. The dollar-limit increase is funded by CDBG funds and needed to add a CDBG-funded project to install and upgrade streetlights in specific, qualifying areas.
The Transportation Department and Purchasing recommend increasing the dollar-limit with Wesco Distribution, Inc., dba Brown Wholesale and Wesco International, Inc., by $240,000, from $1,280,000 to $1,520,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. The increase is funded by CDBG funds. | | |
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21-0939
| 3-g | Contract | Dollar-Limit Increase to the Term Contract for Emergency and Non-Emergency Response for Unknown, Hazardous and Non-Hazardous Materials for the Environmental Management and Sustainability Department (Citywide)
This contract will provide both emergency and non-emergency response for cleanup and disposal of unknown, hazardous, and non-hazardous materials. The increase is needed for upcoming projects and on-going calls for emergency and non-emergency cleanup requests. This year there have been several unusual and costly cleanup requests
The Environmental Management and Sustainability Department and Purchasing recommend increasing the dollar-limit with Kary Environmental Services, Inc. (a Mesa business) (Primary), and Environmental Response, Inc. (Secondary), by $45,000 from $105,000 to $150,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | |
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21-0943
| 3-h | Contract | Three-Year Term Contract with Two Years of Renewal Options for Backflow Device Testing, Repair, Reporting, and Related Services for Various City Departments as requested by the Water Resources Department (Citywide)
This contract will provide a qualified contractor to perform annual backflow device testing, repair, reporting, installation, and related services to ensure the devices at City facilities are in good working condition and in compliance with the City Code.
An evaluation committee recommends awarding the contract to the highest scored and lowest cost proposal from Metro Fire Equipment Inc., at $220,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | |
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21-0946
| 3-i | Contract | Falcon Field Higley Ramp West Reconstruction Project (District 5)
Higley Ramp West was constructed in 2001. In 2017, ADOT evaluated the Higley Ramp West pavement and found that routine maintenance is no longer a solution to protect the current pavement and that full removal and replacement is necessary. The project includes full removal and replacement of the existing pavement, as well as removal and replacement of all aircraft tie downs.
Staff recommends awarding the contract for this project to the lowest, responsible bidder, Combs Construction Company, Inc., in the amount of $2,831,652 and authorizing a change order allowance in the amount of $283,165 (10%), for a total authorized amount of $3,114,817. This project is funded by the Federal Aviation Administration Grant. | | |
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21-0908
| 4-a | Resolution | Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with the Salt River Pima Maricopa Indian Community for the receipt and distribution of $1,420,000 in Proposition 202 Funds. (Citywide)
Under this Agreement, $300,000 is awarded to the following City of Mesa programs: Fire and Medical Department, Immunization Program ($100,000); Parks, Recreation and Community Facilities Department, North Center Sports Fields ($90,000); City Manager's Office, Special Projects - Downtown Business Improvement Signage ($35,000), Mesa K-Ready, Kindergarten Readiness Program ($35,000); and Arts and Cultural Department, Mesa Arts Center, Arts in Service ($40,000).
The balance of the funds will be distributed to other local community agencies as pass-through grants. | | |
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21-0910
| 4-b | Resolution | Approving and authorizing the City Manager to accept Proposition 202 funds from the Gila River Indian Community in the amount of $185,100 and administer awarded funds as pass-through grants to designated awardees. (Citywide)
The City of Mesa is awarded $50,100 for the following programs: Mesa Arts Center Creative Aging programming ($30,000 - 2-year grant at $15,000/yr.), and Parks, Recreation and Community Facilities, Fun N Fitness Mobile Recreation Unit ($20,100).
The balance of the funds will be distributed to other local community agencies as pass-through grants. | | |
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21-0918
| 4-c | Resolution | Approving and authorizing the City Manager to enter into an Agreement with the U.S. Department of Justice, Drug Enforcement Administration (DEA), to assign two Mesa Police officers to the DEA Phoenix Task Force and to receive up to $38,740 in reimbursement from the DEA for the officers’ overtime. (Citywide) | | |
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21-0919
| 4-d | Resolution | Approving and authorizing the City Manager to enter into an Award Agreement with the State of Arizona Office of Attorney General to accept $35,522 in grant funds from the FY 2022 Victims’ Rights Program to be used for salaries and benefits of two Victim Notification Clerks at the Police Department’s Mesa Family Advocacy Center. (Citywide) | | |
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21-0945
| 4-e | Resolution | Approving and authorizing the sale of certain City-owned real property located at the northwest corner of North Recker Road and East Adobe Road (APN: 141-78-820) to Kinwell Development, LLC., for the sale price of $435,000. (District 5) | | |
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21-0969
| 4-f | Resolution | Approving and authorizing the sale of certain City-owned real property located near the northeast corner of North Stapley Drive and East Main Street (1240 East Main Street) to Country Creek Multifamily, LLC., for the sale price of $6,900,000. (District 4) | | |
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21-0927
| 5-a | Ordinance | ZON21-00164 (District 5) Within the 5900 block of East Adobe Road (north side) and 800 block of North Recker Road (west side). Located at the northwest corner of Adobe and Recker Road (2.1± acres). Rezone from Single Residence 7 (RS-7) to Multiple Residence 3 (RM-3) with a Planned Area Development Overlay (PAD) and Site Plan Review. This request will allow for a multiple residence development. Reese Anderson, Pew and Lake, PLC, applicant; City of Mesa, owner.
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 5-0) | | |
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21-0901
| 6-a | Subdivision Plat | “Val Vista Condo” (District 2) Within the 1000 block of South Val Vista Drive (west side). Located north of Southern Avenue on the west side of Val Vista Drive (1.4 ± acres). Chelsea Hughes, EPS Group, applicant; LeSueur Family Investment Group, owner. | | |
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