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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: City Council Agenda status: Final
Meeting date/time: 1/11/2021 5:45 PM Minutes status: Draft  
Meeting location: Virtual Platform
Published agenda: Agenda Agenda Published minutes: Not available  
Meeting video:  
Attachments:
File #Agenda #TypeTitleActionResultAction Details
21-0015 3MinutesApproval of minutes of previous meetings as written.   Not available
21-0051 4-aLiquor License ApplicationFairway Market A convenience store is requesting a new Series 09 Liquor Store License for VNTH Inc., 340 West Brown Road; Jeffrey Craig Miller, agent. This is an ownership transfer; therefore, the existing license held by VNTH Inc. will revert to the State for modification. (District 1)   Not available
21-0017 5-aContractPurchase of Two, Mohawk TP-16 Two-Post Lifts (Replacements) for the Fleet Services Department (Citywide) The Fleet Services Department has two in-ground lifts that have passed their 20-year service life and need to be replaced. Replacing the in-ground lifts with above-ground lifts will provide a safer working environment for the technicians and mitigate the risk of ground contamination from an in-ground tank oil leak. The Fleet Services Department and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Mohawk Automotive Lifts S.W., at $33,270.37, based on estimated requirements.   Not available
21-0029 5-bContractThree-Year Term Contract with Two Years of Renewal Options for Structural/Extrication Personal Protective Equipment (PPE) for the Mesa Fire and Medical Department (Citywide) This contract will provide structural/extrication PPE for Mesa Fire and Medical members that has been tested and proven to be the most effective in training and emergency field operations. It is found that the use of task-specific appropriate single-layer garment extrication PPE provides higher protection from heat and burns, is quicker to cool down, has quicker drying times of gear, and allows for easier movement, which provides less body stress to muscles, less fatigue, and a lower body temperature; thereby, providing an effective means to eliminating exposure to carcinogens, while reducing thermal assault-related cardiac stress and fatigue. The Mesa Fire and Medical Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidders: Freightliner of Arizona, LLC, dba Velocity Fire Equipment; L.N. Curtis & Sons; Matlick Enterprises, dba United Fire Equipment Company;   Not available
21-0022 5-cContractRatification of the Emergency Purchase for Firefighting Suppression Agent for the Mesa Fire and Medical Department (Citywide) In January 2020, Senate Bill 1526 was passed stating local government or state agencies can no longer use class B firefighting foam that contains intentionally added PFAS (fluorinated) chemicals for training or testing. All frontline firefighting apparatus were drained of class A and B foam and switched to the F-500 Encapsulator Agent. The Department’s initial purchase of F-500 filled half of the Fire apparatus fleet. This emergency purchase of 1,500 gallons of F-500 was required for filling the remaining half of the fleet and provides additional reserve for replenishment, until a purchase contract is established. The Mesa Fire and Medical Department and Purchasing recommend ratifying the purchase with FDC Rescue, LLC, at $51,219.50. This purchase is funded by the Capital - General Fund.   Not available
21-0020 5-dContractPurchase of Input-Ace Evidence Recovery Software (Addition) for the Mesa Police Department (Sole Source) (Citywide) This software is a specialized tool used by detectives to recover evidence from video, hidden details, and metadata in video flies. City staff and Purchasing recommend authorizing the purchase from the sole source vendor, OCCAM Video Solutions, at $48,978.34.   Not available
21-0019 5-eContractThree-Year Term Contract with Two Years of Renewal Options for Colt Patrol Rifles for the Mesa Police Department (Citywide) It is the Police Department’s recommendation to standardize Colt rifles because of their proven durability and reliability. The Department’s current inventory rifles are beginning to show signs of aging and will need to be replaced. Through this contract, the Department will begin purchasing rifles annually to replace the oldest rifles in service. City staff and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidder, Proforce Marketing, Inc., dba Proforce Law Enforcement, at $75,000 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index.   Not available
21-0018 5-fContractThree-Year Term Contract with Two Years of Renewal Options for Bus Shelter Maintenance and Repair Services for the Transit Services Department (Single Response) (Citywide) This contract will provide bus shelter maintenance on a scheduled basis and repair services on an as-needed basis. Work under this contract will include cleaning, trash service, pressure washing, minor repairs, and other related services for bus stops, shelters, and bus rapid transit stations, transit centers, and park-and-rides, within the City. The Transit Services Department and Purchasing recommend awarding the contract to the qualified, single-respondent, A Mind for Detail (a Mesa business), at $420,460 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.   Not available
21-0028 5-gContractDollar-Limit Increase to the Term Contract for Painting Services for the Parks, Recreation and Community Facilities Department (Citywide) The dollar-limit increase will provide additional contract capacity for the Mesa Convention Center paint project to be completed, and will provide funding for both Facilities Maintenance and Parks Maintenance projects through 5/31/2021. The Parks, Recreation and Community Facilities Department and Purchasing recommend increasing the dollar-limit with Ghaster Painting & Coatings, Inc.; Skyline Builders & Restoration, Inc.; East Valley Disaster Services, Inc.; A & H Painting Inc.; and First Choice Restoration Inc.; Year 3 by $150,000, from $385,000 to $535,000 annually, based on estimated usage.   Not available
21-0021 5-hContractSeven-Month Term Contract with a One Year Renewal Option for the Purchase and Installation of Uninterruptible Power Supply (UPS) Systems for the Water Resources Department (Citywide) This contract will provide UPS system purchases and their associated services, labor, materials, software, transportation, equipment and related necessities for the installation, integration, and implementation (engineering analysis, design, and configuration) of the manufacturer’s product or service. The Water Resources Department and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Titan Power, Inc. and Gruber Technical, Inc., at $150,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.   Not available
21-0016 5-iContractPurchase of One, CNG Powered Heavy-Duty Front-Loading Refuse Truck (Replacement) for the Environmental Management and Sustainability Department (Citywide) The refuse truck that is being replaced has met established criteria and will be either traded, auctioned, sold, or deployed to special uses. The Fleet Services and Environmental Management and Sustainability Departments, and Purchasing recommend authorizing the purchase from the existing contract with Rush Truck Centers of Arizona, dba, Rush Truck Center Phoenix, at $400,124.62. This purchase is funded by the Utility Replacement Extension and Renewal Fund.   Not available
21-0024 5-jContractOne-Year Renewal with a One-Year Renewal Option to the Term Contract for Streetlight Maintenance, Installation/Removal, and Rusted Pole Replacements for the Transportation Department (Citywide) The City maintains over 41,000 streetlights. Contractors are needed to supplement City crews for the replacement of damaged or rusted streetlight poles, foundations, fixtures, and cabinets. Contractors are also used for the installation of new streetlights along with performing various maintenance activities. The Transportation Department and Purchasing recommend authorizing the renewal with Brooks Bros Utility Contractors, LLC; Contractors West, Inc.; and CS Construction, Inc., at $3,300,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.   Not available
21-0026 5-kContractOne-Year Renewal with a One-Year Renewal Option to the Term Contract for Traffic Control Sign Materials and Sign Imaging for the Transportation Department (Citywide) This contract provides reflectorized sign sheeting, acrylic colored film, and protective overlay film for the fabrication of traffic control, street name, and wayfinding signs that are installed and maintained throughout the City. The Transportation Department and Purchasing recommend authorizing the renewal with Safeway Sign Company, at $210,700 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.   Not available
21-0040 5-lContractDollar-Limit Increase to the Term Contracts for Solid Waste Disposal, Recyclable Material Processing, and Vegetative Waste Processing Services as requested by the Environmental Management and Sustainability Department (Citywide) The contracts allow for annual Consumer Price Index increases, according to specified indexes in the contracts. This year, the Index increases were between 1.18% and 1.22%. The requested dollar-limit increase is to provide for the anticipated growth in the upcoming year and for the increased Index. The contracts cover all solid waste disposal, recyclable material processing, and vegetative waste processing services. The Environmental Management and Sustainability Department and Purchasing recommend authorizing contract amendments reflecting a dollar-limit increase of $220,000 to the multi-vendor master agreement, from $9,430,000 to $9,650,000, based on the estimated usage with annual Consumer Price Index increase.   Not available
21-0034 5-mContractFood to Energy Program, Phase 1: Flare to Fuel Project - Pre-Construction Services and Construction Manager at Risk (CMAR) (District 1) In January 2020, the City completed a feasibility study of implementing the co-digestion of food waste in the existing digesters at the Northwest Water Reclamation Plant to generate additional biogas that could be converted into renewable natural gas and be used as a fuel for the Environmental Management and Sustainability Department’s truck fleet. The study determined that utilizing biogas to generate renewable natural gas, under the federal Renewable Fuel Standard Program, was both environmentally friendly and economically feasible. This pre-construction services contract for Food to Energy Program, Phase 1, will allow the CMAR to work closely with the project team throughout the development stages of the project. Staff recommends selecting Archer Western Construction, LLC, as the CMAR for this project and awarding a pre-construction services contract in the amount of $105,721. This project is funded by the Enterprise Fund.   Not available
21-0033 5-nContract2020 Public Safety Training Facility (PSTF) Burn Building Project - Pre-Construction Services and Construction Manager at Risk (CMAR) (District 5) The PSTF Burn Facility Expansion project was originally bid in 2015 and construction started in early 2016; however, the contractor was unable to meet the performance requirements and the contract was terminated. An agreement with the bonding company resulted in the demolition of the partially constructed building. The City determined to proceed with a new building, utilizing the previous design with minor adjustments. Staff recommends selecting CORE Construction Inc., (a Mesa Business), as the CMAR for this project and awarding a pre-construction services contract in the amount of $30,000. This project is funded by the 2013 Public Safety Bonds and the General Fund.   Not available
21-0050 5-oContractSRP Lehi Service Line Relocation Project (District 1) This project consists of relocating approximately 45 water services and 29 gas services, along the south side of Lehi Road and the east side of Mesa Drive. In accordance with the Crossing Agreement the City has with SRP, the City is required to relocate its services to allow for the installation of new irrigation pipe within the existing SRP easement. Staff recommends awarding a contract for this project to the lowest, responsible bidder, FPS Civil, in the amount of $1,058,561, and authorizing a change order allowance in the amount of $105,856.10 (10%), for a total of $1,164,417.10. This project is funded by Water and Gas Bonds.   Not available
21-0023 6-aResolutionApproving and authorizing the City Manager to accept $78,000 from the U.S. Department of Justice, U.S. Marshals Service for Police Officer overtime worked in support of the Joint Law Enforcement Operations Task Force. (Citywide)   Not available
21-0052 6-bResolutionExtinguishing a 30-foot retention basin easement located at 3407 East Hermosa Vista Drive to allow for the construction of a new single family home; requested by the property owner. (District 1)   Not available
21-0053 6-cResolutionExtinguishing a portion of two 20-foot public utilities easements located at 10415 East Hampton Avenue, and a portion of a 10-foot drainage easement located at 10626 East Hampton Avenue to allow for development of the Mountain Vista Marketplace subdivision; requested by the property owner. (District 6)   Not available
21-0001 7-aResolutionAccepting the City's Comprehensive Annual Financial Report (CAFR) for the Fiscal Year ended June 30, 2020.   Not available
21-0031 8-aPublic HearingPublic hearing prior to the release of the petition for signatures for the proposed annexation case ANX20-00242, located north of Pecos Road and east of Ellsworth Road (337.0± acres). This request has been initiated by the applicant, Dennis Newcomb, Beus, Gilbert, McGroder, PLLC, for the owner, Pacific Proving, LLC. (District 6)   Not available
21-0032 8-bPublic HearingPublic hearing prior to the release of the petition for signatures for the proposed annexation case ANX20-00665, located north of University Drive and west of Ellsworth Road (1.0± acres). This request has been initiated by the applicant, Reese Anderson, Pew and Lake, P.L.C., for the owners, Vance and Amanda Williams. (District 5)   Not available