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20-0924
| 2 | Minutes | Approval of minutes of previous meetings as written. | | |
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20-0919
| 3-a | Contract | One-Year Renewal with a One-Year Renewal Option to the Term Contract for Safety Supplies for the Materials and Supply Warehouse (for various City Departments) (Citywide)
Safety supplies are used by various City departments and are made available through the City's Materials and Supply Warehouse.
The Business Services Department and Purchasing recommend authorizing the renewal with AGS Safety and Supply; Bridgestone Hosepower, LLC, dba Complete Safety; Mallory Safety and Supply, LLC; and Western Pneumatic Tool Company, dba Construction Tool and Supply, at $150,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | |
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20-0895
| 3-b | Contract | Three-Year Term Contract with Two Years of Renewal Options for Helicopter Airframe Parts and Repair Services (Citywide)
This contract will furnish parts, tooling, technical assistance, and labor to overhaul and/or exchange airframe components, avionics and accessories, plus related services for the City’s three MD helicopters. The Air Support Unit currently has two model 500E helicopters and one model 530F. The Air Support Unit flies approximately 2,500 hours per year among its helicopter fleet.
An evaluation committee recommends awarding the contract to the highest scored proposal from Seaside Helicopters, Inc., at $500,000 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index. | | |
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20-0920
| 3-c | Contract | Three-Year Term Contract with Two Years of Renewal Options for Special Events Management Services for various City Departments (Citywide)
This contract will provide an experienced event management and production services contractor to plan, organize, and execute various City events throughout the year. Events are typically non-ticketed, involving outside stakeholders and may include sophisticated technical and logistical elements. Services may include event production services for festivals/events such as, the Arizona Celebration of Freedom, Merry Main Street, Falcon Field Open House, and the East Valley Dr. Martin Luther King Jr. Parade.
An evaluation committee recommends awarding the contract to the highest scored proposal from Entertainment Solutions of Arizona, Inc., at $285,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | |
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20-0917
| 3-d | Contract | Dollar-Limit Increase for Year 3 and One-Year Renewal for Year 4 to the Term Contract for Medical Billing Services for the Mesa Fire and Medical Department (MFMD) (Citywide)
MFMD started the Medic Unit pilot program and has been using Daisy Mountain for its billing services since November 2017. MFMD expects approximately $80,000 in additional costs prior to Year 3’s term expiring on 10/31/2020. The dollar-limit increase is needed because the fees charged by Daisy Mountain are based on transport program revenue, which has been higher than projected. In addition, MFMD planned to reduce payments to Daisy Mountain by hiring/training a Mesa employee medical biller. The position with the City has now been filled, but there was a significant delay in the process that resulted in higher payments for longer than anticipated. Renewing this contract continues to be advantageous to the City and it is in the City’s best interest to continue partnering with Daisy Mountain.
The Mesa Fire and Medical Department and Purchasing recommend increasing the dollar-limit, Year 3, by $55,000, from | | |
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20-0916
| 3-e | Contract | Three-Year Term Contract with Two Years of Renewal Options for Legal Process Services for various City Departments (Single Response) (Citywide)
This contract will provide for the service of citations, orders of protection, and other legal documents. This is the second solicitation issued for Legal Process Services. The first solicitation only had one vendor response (Hot Shot). The City modified its scope of work and re-solicited the agreement and still only received one response from the same vendor. The sole vendor meets all requirements and pricing submitted is fair and reasonable.
An evaluation committee recommends awarding the contract to the highest scored proposal from Hot Shot Delivery, Inc., dba, Hot Shot, at $170,000 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index. | | |
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20-0913
| 3-f | Contract | Purchase of Two Parts Washers (Replacements) for the Fleet Services Department (Sole Source) (Citywide)
This purchase is for two, Cuda, front-load, automatic, aqueous parts washers designed for extra-heavy and extra-large capacity for the Fleet Services East and West shops. The department has standardized with Cuda.
The Fleet Services Department and Purchasing recommend authorizing the purchase from the sole source vendor, Boyd Equipment, at $28,672.26. | | |
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20-0961
| 3-g | Contract | Nine-Month Term Contract with Four 1-Year Renewal Options for Compressed Natural Gas (CNG) Station Maintenance and Repair Agreement for the Environmental Management & Sustainability Department (Citywide)
This agreement provides for the maintenance, parts and repair of the CNG Station including compressors, dispensers, storage, and all other associated parts/ equipment. The contractor will also provide training for City employees relating to maintenance requirements of the CNG station. The CNG compressors, fueling dispensers, and other equipment at 730 North Mesa Drive were built in 2016.
The Environmental Management & Sustainability and Energy Resources Departments and Purchasing recommend authorizing the purchase using the City of Scottsdale cooperative contract with Wyoming Northstar Incorporated, dba Clean Energy Cryogenics, at $192,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | |
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20-0943
| 3-h | Contract | Purchase of Two CNG Powered Automated Side Loading Refuse Trucks for the Environmental Management and Sustainability Department (One Replacement and One Addition) (Citywide)
The refuse truck that is being replaced has met established criteria and will be either traded, auctioned, sold, or deployed to special uses. The refuse truck addition is a growth truck to the Solid Waste fleet and with the addition of this vehicle, Solid Waste will have a total of 54 automated side loader vehicles.
The Fleet Services and Environmental Management & Sustainability Departments and Purchasing recommend authorizing the purchase from the existing contracts with Rush Truck Centers of Arizona, dba, Rush Truck Center Phoenix for $795,320.96. The replacement is funded by the Utility Replacement Renewal and Extension Fund and the addition by the Solid Waste Development Fee. | | |
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20-0914
| 3-i | Contract | Three-Year Term Contract with Two Years of Renewal Options for Electric Meters for the Materials and Supply Warehouse (for the Energy Resources Department) (Citywide)
This contract will provide electric meters to be used for monitoring volume of customer electric usage and for billing of residential and commercial services.
The Business Services and Energy Resources Departments and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidder for each line item, Gorman Company; and Zia Electrical Products; at $97,300 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index. | | |
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20-0918
| 3-j | Contract | Three-Year Term Contract with Two Years of Renewal Options for GE Radios, Equipment, Parts and Services (Lifecycle Replacement) for the Materials and Supply Warehouse (for the Water Resources and Energy Resources Departments) (Single Response) (Citywide)
This contract will provide General Electric radios, equipment, parts, and services per brand name specification due to product standardization. These Supervisory Control and Data Acquisition (SCADA) radios are used by the Water and Energy Resources Departments to communicate from remote water, wastewater, and gas sites to the Utilities Control Center.
An evaluation committee recommends awarding the contract to the qualified, single respondent, Voyageur Security dba, Access Technologies, at $252,000 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index. | | |
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20-0879
| 4-a | Resolution | Approving and authorizing the City Manager to enter into Task Force Agreements with the Organized Crime Drug Enforcement Task Forces under the Federal Drug Enforcement Administration to accept up to $50,000 during fiscal year October 1, 2020 through September 30, 2021, for overtime and other authorized expenses for Mesa Police Department personnel assigned to the task forces. (Citywide) | | |
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20-0900
| 4-b | Resolution | Approving and authorizing the City Manager to enter into a Grant Agreement with the Arizona Governor’s Office of Highway Safety DUI Abatement Council to accept $50,000 in grant funds. The funds will be used by the Police Department’s Traffic Division for overtime and employee-related expenses for DUI Training and DUI Enforcement throughout the City of Mesa. (Citywide) | | |
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20-0882
| 4-c | Resolution | Approving and authorizing the City Manager to accept a $50,000 grant for Law Enforcement Safety Equipment funding from the Arizona Attorney General’s Office to purchase ballistic helmets and shields for the Police Department. (Citywide) | | |
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20-0907
| 4-d | Resolution | Approving and authorizing the City Manager to enter into Agreements with the U.S. Department of Justice, Drug Enforcement Administration (DEA), to assign two Mesa Police officers to the DEA Phoenix Task Force and to receive up to $38,361 in reimbursement from the DEA for the officers’ overtime. (Citywide) | | |
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20-0909
| 4-e | Resolution | Approving and authorizing the City Manager to enter into a new Ground Lease with New Cingular Wireless PCS, LLC on a 223-foot portion of City-owned property, at 10952 East Pecos Road. (District 6) | | |
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20-0921
| 4-f | Resolution | Extinguishing a drainage easement located at 9113 East Guadalupe Road, to allow for the construction of a new Jack-in-the-Box restaurant; requested by the property owner. (District 6) | | |
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20-0922
| 4-g | Resolution | Extinguishing a public utility easement located at 1666 South Dobson Road to allow for the construction of 288 multi-family residences called “Broadstone Dobson Ranch”; requested by the property owner. (District 3) | | |
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20-0923
| 4-h | Resolution | Extinguishing a drainage easement, two public utilities easements, and two gas line easements all located at 6060 East Baseline Road to accommodate the development of a 90-unit townhouse project; requested by the property owner. (District 2) | | |
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20-0843
| 5-a | Ordinance | ZON20-00253 (District 6) Within the 4400 to 4700 blocks of South Power Road (east side) and within the 6800 to 7000 blocks of East Warner Road (south side). Located at the southeast corner of Power Road and Warner Road (overall 59± acres). (1) Rezone 30± acres of the property from Agricultural (AG) to General Commercial with a Planned Area Development overlay (GC-PAD); Site Plan Review; and a Council Use Permit to allow Outdoor Seating in the GC district and Airfield Overlay Area 2 (AOA 2) (Area A); and (2) Rezone 29± acres of the property from AG to Light Industrial (LI-PAD) (Area B & C); and Site Plan Review and a Council Use Permit to allow Large Commercial Development and Large-Scale Commercial Recreation in the LI district and AOA 2 on 9± acres (Area B) of the property. This request will allow for the development of a group commercial entertainment, and industrial development. Sean Lake, Pew and Lake, PLC, applicant; Power 17, LLC and Power 40, LLC, owner.
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 7-0) | | |
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20-0927
| 6-a | Notice of Intention | Notice of Intention to adjust utility rates. | | |
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