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23-0778
| 2 | Minutes | Approval of minutes of previous meetings as written. | | |
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23-0911
| 3-a | Liquor License Application | The Dobson Association Inc.
This is a one-day event to be held on Saturday, November 4, 2023, from 12:00 P.M. to 3:00 P.M. at the Los Altos Recreation Center, 2524 West Campo Alegre Circle. (District 3) | | |
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23-0906
| 3-b | Liquor License Application | American Patriots Riders Club
This is a one-day event to be held on Friday, September 15, 2023, from 5:00 P.M. to 9:00 P.M. at Desert Wind Harley Davidson, 922 South Country Club Drive. (District 4) | | |
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23-0907
| 3-c | Liquor License Application | American Patriots Riders Club
This is a one-day event to be held on Friday, October 20, 2023, from 5:00 P.M. to 9:00 P.M. at Desert Wind Harley Davidson, 922 South Country Club Drive. (District 4) | | |
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23-0908
| 3-d | Liquor License Application | Lady Boss
This is a one-day event to be held on Saturday, September 9, 2023, from 6:00 P.M. to 9:00 P.M. at Studio Works, 1250 East Southern Avenue. (District 4) | | |
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23-0910
| 3-e | Liquor License Application | The Crisis 22 Project
This is a one-day event to be held on Friday, September 29, 2023, from 5:00 P.M. to 9:00 P.M. at Desert Wind Harley Davidson, 922 South Country Club Drive. (District 4) | | |
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23-0909
| 3-f | Liquor License Application | Sweet Adeline’s International Simply A Cappella Chapter
This is a one-day event to be held on Saturday, November 4, 2023, from 4:00 P.M. to 11:00 P.M. at Apache Wells Community, 2233 North 56th Street. (District 5) | | |
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23-0912
| 3-g | Liquor License Application | Taqueria Factory / Fruitlandia
A restaurant that serves lunch and dinner is requesting a new Series 12 Restaurant License for Valdez Kitchen LLC, 351 North Country Club Drive - Edgar Valdez, agent. (District 4) | | |
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23-0923
| 4-a | Contract | Central Mesa Reuse Pipeline - Construction Manager at Risk (CMAR), Guaranteed Maximum Price (GMP) No. 4 (Districts 1, 3, and 6)
GMP No. 4 includes the early procurement of electrical gear, pumps, motors, and associated materials for the plant improvements that will utilize delivery of reclaimed water produced at the Northwest Water Reclamation Plant as part of a water exchange agreement with the Gila River Indian Community.
Staff recommends awarding a construction services contract to the selected CMAR, Garney Companies, in the amount of $10,096,000.00 (GMP No. 4) and authorizing a change order allowance in the amount of $504,800.00 (5%), for a total amount of $10,600,800.00. This project is funded by the Water Utility Systems Revenue Obligations | | |
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23-0915
| 4-b | Contract | Cooperative Contract Use for the Three-Month Renewal Contracts for PC Cycle Replacement and Supplemental Computers, Ruggedized Laptops, and Tablets for Citywide Departments (Citywide)
This contract provides for the City’s PC Cycle Replacement program and supplemental computer equipment purchases for citywide departments to meet their current and future technology needs both known and unknown. The State of Arizona extended its cooperative contract again through October 31, 2023 to allow time to complete the evaluation process and award new contracts.
The Department of Innovation and Technology and Purchasing recommend renewing the use of the State of Arizona cooperative contracts with Dell Marketing LP; Apple Computer Inc; Panasonic Solutions; and Microsoft Corporation; at $1,894,850 for the City’s PC Cycle Replacement, based on projected usage for scheduled device replacement; and $720,000 for Supplemental Computer Purchases; for a total of $2,614,850. | | |
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23-0873
| 4-c | Contract | Cooperative Contract Use for the Purchase of a Folding, Inserting, Postage Machine (Replacement) for the Business Services Department (Citywide)
This purchase will provide a new folder/inserter machine with postage meter that is essential for monthly mail processing including the City’s utility bills. Mail Services’ current machine is due for replacement.
The Business Services Department and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Quadient, Inc. for $111,000. | | |
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23-0918
| 4-d | Contract | Cooperative Contract Use for the 16-Month Term Contract with Four Years of Renewal Options for Print Management Services for Citywide Departments (Citywide)
In 2013, Council approved a term contract for managed print services. These services are provided by an outsourced vendor and include equipment purchases, hardware maintenance, and supplies (except paper) for the City's existing and new printing, copying, scanning, and faxing hardware. The cost for these services is based on a cost per image.
The Department of Innovation and Technology and Purchasing recommend authorizing the purchase using the Purchasing Association of Cooperative Entities (PACE) cooperative contract with Xerox Business Solutions Southwest at $900,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | |
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23-0917
| 4-e | Contract | Two-Year Term Contract with Three Years of Renewal Options for Pharmacy Benefit Manager for Workers Compensation Program for the Human Resources Department (Citywide)
The Pharmacy Benefit Manager (PBM) will provide workers’ compensation prescription benefit management services for the City's claimants. The PBM will provide a preferred network with a maximum number of retail pharmacies where the City will receive a greater discount from the Average Wholesale Price for all prescriptions including specialty drugs, infusion therapy, and injectables.
An evaluation committee and Purchasing recommend awarding the contract to the highest scored and lowest priced proposal from RxBridge LLC at $150,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. This purchase is funded by the Workers’ Compensation Fund. | | |
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23-0881
| 4-f | Contract | Dollar Limit Increase to the Cooperative Use Term Contract for Maintenance, Repair, and Operations (MRO) Supplies (Industrial, Building, Plumbing, Electrical and HVAC Materials) for the Materials and Supply Warehouse (for Citywide Departments) (Citywide)
The increase is needed to purchase materials for the Greenfield Water Reclamation Plant to replace the Variable Frequency Drive for Dewatering Centrifuge #1.
The Business Services Department and Purchasing recommend increasing the dollar limit using the State of Arizona cooperative contract with Border States Industries Inc., Year 4 by $120,000, from $300,000 to $420,000 annually, based on estimated usage. | | |
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23-0878
| 4-g | Contract | Additional Vendor Awards to the Term Contract for Commercial Electrical Contractor and Electrical Testing Services for the Parks, Recreation and Community Facilities Department (Citywide)
The pre-qualified contractor's list will allow the City to complete projects that are larger in scope without significant delays due to not bidding on each project. The original solicitation earlier in the year only resulted in two vendors being added to the qualified vendors list. The City re-solicited to add seven more vendors to the list to ensure the greatest number of available providers.
An evaluation committee and Purchasing recommend awarding the contract to the seven additional, qualified proposals from Jenco Inc.; Kearney Electric Inc.; Commonwealth Electric Company; D.P. Electric Inc.; K2 Electric, LLC; Sabino Electric Inc.; and Hampton Tedder Technical Services at $2,000,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | |
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23-0879
| 4-h | Contract | Cooperative Contract Use for a Six-Month Term Contract with Four Years of Renewal Options for Flooring Products and Services for the Parks, Recreation and Community Facilities Department (PRCF) (Citywide)
This contract will provide qualified vendors to provide materials, installation, repair, and replacement of various flooring systems maintained by PRCF.
The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing the purchase using the 1GPA cooperative contract with Briar LLC dba Enmar Hardwood Flooring; Continental Flooring Company; Diversified Flooring Systems - Phoenix LLC; Resource Arizona LLC dba InteriorWorx; Commercial Flooring; Norcon Industries Inc.; Robert Cohen Co., LLC dba Sport Surfaces Distributing Inc.; Sun Country Floors Inc.; and Wholesale Floors LLC at $600,000 annually, based on estimated usage, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index. | | |
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23-0880
| 4-i | Contract | Three-Year Term Contract with Two Years of Renewal Options for Indoor Sports Court Maintenance, Repairs, and Resurfacing for the Parks, Recreation and Community Facilities Department (PRCF) (Single Proposal Response) (Citywide)
PRCF currently operates and maintains four indoor facilities with hardwood court systems that require annual maintenance and occasional complete resurfacing. This contract will provide maintenance and repairs as needed.
An evaluation committee and Purchasing recommend awarding the contract to the single and qualified proposal from Arizona Gym Floors, LLC at $120,000 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. | | |
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23-0913
| 4-j | Contract | Dollar Limit Increase to the Cooperative Use Term Contract for Signage in the Asian District for the Economic Development Department (District 3)
This increase is for the purchase and installation of two, large exterior freestanding displays, one that is visible traveling southbound and the other traveling northbound on Dobson Road. The two signs will reinforce the Asian District brand and provide a sense of arrival throughout the district.
The Economic Development Department and Purchasing recommend increasing the dollar limit using the City of Peoria cooperative contract with YESCO, LLC, Year 3 by $180,000, from $100,000 to $280,000. | | |
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23-0876
| 4-k | Contract | Cooperative Contract Use for the Purchase of Two Caterpillar Backhoe Loaders (One Replacement and One Addition), One Compactor Roller, and One Asphalt Paver (Additions) for the Transportation Department as requested by the Fleet Services Department (Citywide)
The backhoe loader being replaced has met established replacement criteria and will be either traded, auctioned, sold, or deployed for special uses. The new backhoe addition will be used for the new concrete repair program. The new additions of the compaction roller and asphalt paver will allow Transportation to complete requests for large patching and street repairs.
The Fleet Services and Transportation Departments and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Empire Southwest, LLC (a Mesa business) at $1,166,695.69. This purchase is funded by the Local Streets Fund. | | |
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23-0914
| 4-l | Contract | Three-Year Term Contract with Two Years of Renewal Options for Traffic Control Sign Materials and Sign Imaging for the Transportation Department (Citywide)
This contract provides reflectorized sign sheeting, acrylic colored film, and protective overlay film. The Transportation Department’s Sign Shop uses these materials to fabricate traffic control, street name, and wayfinding signs that are installed and maintained throughout the City.
The Transportation Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidder, Lightle Enterprises of Ohio, LLC at $320,000 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index. This purchase is funded by the Local Streets Fund. | | |
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23-0919
| 4-m | Contract | 15-Month Term Contract for Consumables and Supplies for DNA Analysis for the Mesa Police Department (Sole Source) (Citywide)
In April 2009, Council approved the purchase of a QIAGEN QIAsymphony instrument for the Forensic Services Division to analyze DNA cases. This contract will provide for ongoing purchases of these consumable items to complete DNA extractions, including reagents, extraction kits, amplification kits, and supplies
The Police Department and Purchasing recommend awarding the contract to the sole source vendor, QIAGEN, Inc. for $250,000, based on estimated usage. | | |
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23-0920
| 4-n | Contract | One-Year Term Contract with Four Years of Renewal Options for Ultraviolet Wastewater Disinfection Parts and Equipment for the Water Resources Department (Sole Source) (Citywide)
The Northwest Water Reclamation Plant utilizes Trojan Technologies UV3000 Plus ultraviolet (UV) disinfection system to disinfect reclaimed water. This is a critical piece of equipment that is necessary for the daily operations of the plant. This contract will provide Trojan UV lamps and related equipment such as ballasts, wiper assemblies, and lamp sleeve assemblies necessary to maintain the disinfection system in good working order.
The Water Resources Department and Purchasing recommend awarding the contract to the sole source vendor, Trojan Technologies, Year 1 at $500,000 annually, Years 2 through 5 at $400,000 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index. | | |
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23-0921
| 4-o | Contract | Dollar Limit Increase to the Term Contract for Water/Wastewater Inspection and Assessment Services for the Water Resources Department (Citywide)
Due to ongoing maintenance and repair needs, Water Resources identified the dollar limit as not adequate for the forecasted work. Ongoing maintenance and repairs being done under this contract includes large diameter valve exercising, air release valve maintenance, sewer manhole repairs, and inspections. The additional funding will cover the continued maintenance and repair costs for this year and the next four years.
The Water Resources Department and Purchasing recommend increasing the dollar limit with Construction Product Marketing LLC; Pure Technologies U.S. Inc.; Statewide Disinfection Inc. (a Mesa business); and WaCo LLC; by $420,000, Years 4 and 5 from $980,000 to $1,400,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. This purchase is funded by the Water/Wastewater Enterprise Fund, Utility Replacement Extension and Renewal Fund, and Capital Improvement Program Funds. | | |
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23-0922
| 4-p | Contract | Five-Year Term Contract with Up to Fifteen Years of Renewal Options for Water Meter Test Bench (Replacement) for the Water Resources Department (Single Proposal Response) (Citywide)
This contract will provide for the initial purchase of a water meter test bench, training, and certifications for Water Resources employees in Year 1. Annual test bench certification services and annual test bench maintenance will be provided by the vendor in Years 2 through 15. The current test bench has been in service since the early 1980s and has reached the end of its useful life.
An evaluation committee recommends awarding the contract to the single, qualified proposal from OW Investors, LLC dba MARS Company, Year 1 at $427,000 and Years 2 through 15 at $75,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | |
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23-0845
| 5-a | Resolution | Approving and authorizing the City Manager to accept Proposition 202 funds from the Gila River Indian Community in the amount of $442,888 and administer awarded funds as pass-through grants to designated awardees. (Citywide) Resolution No. 12076 | | |
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23-0853
| 5-b | Resolution | Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with the Arizona Department of Transportation (ADOT) allowing access to City right of way for the construction of the US-60X (Apache Trail) from Sossaman Road to Meridian Road. (District 5) Resolution No. 12077 | | |
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23-0788
| 5-c | Resolution | Approving and authorizing the City Manager to enter into a Grant Agreement with the U.S. Department of Transportation to accept $750,000 in grant funds under the Fiscal Year 2022 Safe Streets and Roads for All (SS4A) grant for the development of a Comprehensive Safety Action Plan. (Citywide) Resolution No. 12078 | | |
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23-0849
| 5-d | Resolution | Endorsing the creation of the Amberwood Estates Irrigation Water Delivery District (IWDD) generally bounded by East Kael Street on the north, East McKellips on the south, North Horne on the west, and East Knoll Street on the east. (District 1) Resolution No. 12079
The formation of an irrigation water delivery district allows the District to make improvements and perform maintenance and operations of their irrigation system. Final designation of the District is determined by the Maricopa County Board of Supervisors. | | |
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23-0872
| 5-e | Resolution | Approving and authorizing the City Manager to accept $250,000 from the Arizona State Treasurer, and any associated agreements, for pepper ball equipment, supplies, and training for the Mesa Police Department. (Citywide) Resolution No. 12080 | | |
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23-0905
| 5-f | Resolution | Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with Gilbert Unified School District #41 to provide two Mesa Police Officers to perform School Resource Officer duties. (Citywide) Resolution No. 12081 | | |
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23-0904
| 5-g | Resolution | Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with Mesa Unified School District #4 to provide Mesa Police Officers to perform School Resource Officer duties. (Citywide) Resolution No. 12082 | | |
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23-0751
| 6-a | Ordinance | Amending Section 11-31-34(A) of the Mesa Zoning Ordinance pertaining to Medical Marijuana Dispensaries and Dual Licensee Facilities. The amendments include, but are not limited to, modifying the spacing requirements between Medical Marijuana Dispensaries and Dual Licensee Facilities. Ordinance No. 5803
Staff Recommendation: Adoption
P&Z Board Recommendation: Adoption (Vote: 5-0)
For continuance to the November 6, 2023 City Council meeting. | | |
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23-0884
| 6-b | Ordinance | ZON23-00384 "The Nile - Historic Landmark Overlay" (District 4) Within the 100 block of West Main Street and the 100 block of South Macdonald. Located east of County Club Drive and south of Main Street (0.19± acres). Rezone from Downtown Core with a Downtown Events Overlay (DC-DE) to Downtown Core with a Downtown Events Overlay and a Historic Landmark Overlay (DC-DE-HL). This request will establish a Historic Landmark Overlay. Michelle Donovan - The Nile, applicant; CK Properties LLC, owner. Ordinance No. 5804
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 7-0) | | |
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23-0886
| 6-c | Ordinance | ZON23-00338 “TMW Offroad” (District 6) Within the 7400 block of South 89th Place (west side), within the 8900 block of East Winnston Avenue (north side), and within the 7400 block of South Atwood (east side). Located west of Ellsworth Road and north of Germann Road (2.4+ acres). Rezone from Light Industrial with a Planned Area Development overlay (LI-PAD) to Light Industrial with a Planned Area Development overlay and a Bonus Intensity Zone overlay (LI-PAD-BIZ) and Site Plan Review. This request will allow for an industrial development. Tim Nielsen, Farnsworth Construction Co., applicant; Tyco Metal Works LLC, owner. Ordinance No. 5805
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 7-0) | | |
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23-0887
| 6-d | Ordinance | ZON21-00404 “Reed Park Residences” (District 4) Within the 500 block of South Williams (east side). Located west of Gilbert Road and south of Broadway Road (3.5± acres). Rezone from Multiple Residence-4 with a Planned Area Development overlay (RM-4-PAD) to RM-4 with a new Planned Area Development overlay (RM-4-PAD) and Major Site Plan Modification. This request will replace the existing PAD with a new PAD, which will establish unique development standards and allow for an approximately 72-unit multiple residence development. Reese Anderson, Pew & Lake PLC, applicant; Ridgeway Investments LLC, owner. Ordinance No. 5806
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 5-0) | | |
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23-0888
| 6-e | Ordinance | ZON22-01110 "Mesa Drive Apartments" (District 1) Within the 400 to 600 blocks of North Mesa Drive (east side), the 500 block of North Lesueur (west side), and within the 400 block of East 4th Place (north side). Located east of Mesa Drive and north of University Drive (6± acres). Rezone from Multiple-Residence-4 (RM-4) to Multiple Residence-4 with a Planned Area Development overlay (RM-4-PAD) and Site Plan Review. This request will allow for an approximately 180-unit multiple residence development. Synetic Design, applicant; AZ MED CAP LLC, owner. Ordinance No. 5807
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 5-0) | | |
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23-0889
| 6-f | Ordinance | ZON23-00129 “Baywood Medical Collaborative II” (District 2) Within the 6300 block of East Broadway Road (north side) and within the 300 block of South 63rd Street (east side). Located north of Broadway Road on the east side of 63rd Street (1± acres). Rezone from Agricultural (AG) to Office Commercial (OC) and Site Plan Review. This request will allow for the development of a medical office. Vince Dalke, Dalke Design Group, applicant; CWRP Baywood MOB Owner LLC, owner. Ordinance No. 5808
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 5-0) | | |
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23-0797
| 7-a | Ordinance | ZON22-01332 "Guadalupe & Power Retail" (District 6) Within the 2700 block of South Power Road (east side) and within the 6800 block of East Guadalupe Road (north side). Located east of Power Road and north of Guadalupe Road (1.7± acres). Site Plan Modification and amend conditions of approval on case Z88-032. This request will allow for a restaurant with a drive-thru facility and an automobile/vehicle car wash. Sean Lake, Pew & Lake, PLC, applicant; DR One, LLC, owner. Ordinance No. 5800
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 7-0) | | |
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23-0798
| 7-b | Ordinance | ZON23-00092 "Gateway 202 Site Plan Amendment" (District 6) Within the 4400 to 4800 blocks of South Ellsworth Road (west side) and within the 8700 to 9200 blocks of East Warner Road (south side). Located south of Warner Road and west of Ellsworth Road (165± acres). Site Plan Modification and amending Conditions of approval of Case ZON21-00595. This request will allow for an accessory minor automobile repair facility. Sean Lake, Pew and Lake, applicant; Scannell Properties No. 507, owner. Ordinance No. 5801
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 7-0) | | |
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23-0891
| 8-a | Subdivision Plat | SUB23-00306 “The Brickyards on Ellsworth” (District 6) Within the 9200 to 9600 blocks of East Willis Road (south side). Located north of Germann Road and east of Ellsworth Road (62± acres). SCD Ellsworth, LLC, developer; James A. Brucci, Hunter Engineering, surveyor. | | |
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23-0890
| 9-a | Resolution | ZON23-00611 "Lehi Heritage Neighborhood" (District 1) Generally, bound by Center Street to the west, Thomas Road to the north, Gilbert Road to the east and McKellips Road to the south (1,110+ acres). This request will designate the Lehi neighborhood as a Heritage Neighborhood. Resolution No. 12083
Staff Recommendation: Approval
HP Board Recommendation: Approval (Vote: 4-0) | | |
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