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16-0267
| 2 | Minutes | Approval of minutes of previous meetings as written. | | |
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16-0245
| 3-a | Liquor License Application | Arizona Humane Society
This is a one-day charitable event to be held on Friday, April 1, 2016 from 6:00 P.M. to 9:00 P.M., at 10100 East Ray Road. (District 6) | | |
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16-0246
| 3-b | Liquor License Application | Arizona Humane Society
This is a one-day charitable event to be held on Friday, May 6, 2016 from 6:00 P.M. to 9:00 P.M., at 10100 East Ray Road. (District 6) | | |
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16-0247
| 3-c | Liquor License Application | Arizona Humane Society
This is a one-day charitable event to be held on Monday, July 4, 2016 from 6:00 P.M. to 9:00 P.M., at 10100 East Ray Road. (District 6) | | |
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16-0248
| 3-d | Liquor License Application | Your Pie
A restaurant that serves lunch and dinner is requesting a new Series 12 Restaurant License for Vo Industries LLC, 2015 South Alma School Road, Suite 102 - Thang Thanh Vo, agent. There is currently no existing license at this location. (District 3) | | |
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16-0158
| 4-a | Contract | Purchase of Upgrade and Replacement Network Equipment for the Distribution Router Project for the Information Technology Department (Citywide)
This contract will provide necessary network equipment to upgrade nine City distribution routers and provide additional redundancy with a high availability design. The equipment is needed to refresh the existing hardware and increase the availability of the solution. The currently deployed distribution routers will reach end of service life in June 2016, after which support and hardware replacements will no longer be available.
The Information Technology Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidder, Insight Public Sector, Inc., at $333,605.25, based on estimated requirements. This purchase is funded by the Information Technology Life Cycle FY 2015/16 budget. | | |
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16-0261
| 4-b | Contract | Renewal of the Term Contract for Furniture Products and Services for the Business Services Department Supporting Citywide Use (Citywide)
Herman Miller systems furniture (cubicles) is the City standard and is used throughout the City. This contract is used to purchase components and services required for reconfigurations and smaller projects throughout City departments. Any projects that exceed $25,000 are brought to Council for a separate approval.
The Business Services Department and Purchasing recommend authorizing a one-year renewal using the State of Arizona cooperative contract with Goodmans Inc., at $120,000 annually, based on historical requirements. | | |
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16-0206
| 4-c | Contract | Renewal of the Term Contract for Automotive Deep Cycle Sealed Case Batteries for the Fleet Services Department (Citywide)
This contract provides automotive gel-type, deep-cycle, sealed-case, lead-acid batteries for various pieces of rolling stock equipment owned by the City.
The Fleet Services Department and Purchasing recommend authorizing a one-year renewal with Kann Enterprises, Inc., dba Interstate Batteries (a Mesa business), at $125,000, based on estimated requirements. | | |
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16-0207
| 4-d | Contract | Renewal of the Term Contract for Emergency Vehicle Equipment and Installation Services for the Fleet Services Department (Citywide)
This contract provides specialized turnkey emergency vehicle equipment and installation services for the City's Police and general vehicle fleet on an as-needed basis. The emergency equipment includes: emergency lights, sirens, push-bars, prisoner cages, consoles, wiring, etc. There is an established hourly shop labor rate and a pricing discount structure for emergency equipment purchases.
The Fleet Services Department and Purchasing recommend authorizing a one-year renewal with Kenco OR LLC, dba LSH Lights (Primary); and Arizona Emergency Products (AEP) (Conditional Secondary); cumulatively not to exceed $1,000,000, based on estimated requirements. | | |
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16-0232
| 4-e | Contract | Three-Year Term Contract for Ford Auto and Light-Duty Truck Parts for the Fleet Services Department (Citywide)
This contract will provide original equipment manufacturer replacement/repair parts for the City's Ford auto and light-duty truck fleet.
The Fleet Services Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidder, Berge Ford (a Mesa business), at $150,000 annually, based on estimated requirements. | | |
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16-0266
| 4-f | Contract | Three-Year Term Contract for Medical Insurance Billing Services for the Mesa Fire and Medical Department (MFMD) (Citywide)
This contract will provide medical insurance billing services for the Community Care Initiative Demonstration Model and EMS Transports. MFMD received a three-year grant for this model reqiring that sustainability must be accurately measured. MFMD anticipates 4,000 medical claims per calendar year under this Community Care Demonstration Model.
The evaluation committee recommends awarding the contract to the highest scored proposal from Advanced Data Processing, Inc., dba Intermedix, at $100,000 annually, based on estimated requirements. This purchase is funded by the Center for Medicare and Medicaid Services - CMS Grant and Fire and Medical Operating Budget. | | |
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16-0258
| 4-g | Contract | Purchase of Two Replacement Light-Duty Crew Cab Pickup Trucks for the Fire and Medical Department (Citywide)
The vehicles being replaced have met established criteria and will be retired and sold at auction.
The Fire and Medical Department, and Purchasing recommend authorizing the purchase from the State of Arizona cooperative contract with Courtesy Chevrolet, at $60,725.40. This purchase is funded by the Fire and Medical Capital Budget. | | |
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16-0235
| 4-h | Contract | Purchase of One Replacement Chevrolet Tahoe for the Police Department (Citywide)
This purchase will provide one 2016 Police Patrol Chevrolet Tahoe, 2-wheel drive, 4-door vehicle. This vehicle will replace a non-operational vehicle.
The Fleet Services and Police Departments, and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Midway Chevrolet, at $44,181.76. This purchase is funded by the Vehicle Replacement Fund. | | |
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16-0233
| 4-i | Contract | Dollar-Limit Increase and Renewal of the Term Contract for Electrical Products for various City Departments as requested by the Business Services Department (Citywide)
This contract is used for tools, test equipment, safety, maintenance, repair and operations products in support of electrical, lighting, data/communications, networking and security. Higher than estimated usage on the current six-month contract is prompting a dollar-limit increase request to reach the contract expiration of 3/31/2016. Also included in this request is the one-year renewal contract.
The Business Services Department and Purchasing recommend authorizing a dollar-limit increase of $10,000, increasing the 6-month contract amount from $100,000 to $110,000, through the contract term of 3/31/2016; and authorizing a one-year renewal contract at $200,000; using the County of Los Angeles cooperative contract with Graybar, based on estimated requirements. | | |
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16-0237
| 4-j | Contract | Dollar-Limit Increase to the Term Contract for Landscape Maintenance Services for City Facilities for the Parks, Recreation and Community Facilities Department (Citywide)
The increase is needed for landscaping maintenance services at the newly acquired Mesa Fire and Medical Regional Dispatch Center and Emergency Operations Center site at 708 West Baseline Road. The estimated area that requires landscape maintenance services is 5.59 acres.
The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing a dollar-limit increase with Environmental Earthscapes, dba The Groundskeeper, at $27,000.00, increasing the contract amount from $623,900 to $650,900 annually, based on estimated requirements. | | |
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16-0271
| 4-k | Contract | One-Year Renewal of the Term Contract for Vector Control Services for the Parks, Recreation and Community Facilities (PRCF) Department (Citywide)
This contract provides vector (mosquito) control services at all City park inlets, drains and retention basins on a monthly or semi-monthly basis as designated. The contract also provides as-needed services for the control of rodents, bees, pests and weeds at all City sites maintained by the PRCF Department.
The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing a one-year renewal with Checker Exterminating (a Mesa business), at $96,300.00 annually, based on estimated requirements. | | |
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16-0253
| 4-l | Contract | Three-Year Term Contract for Submersible Pump-Motor Units Repairs and Replacements for the Water Resources and Parks, Recreation and Community Facilities (PRCF) Departments (Citywide)
Water Resources has submersible pumps at three water reclamation plants, one water treatment plant, and sixteen lift stations. PRCF has numerous pumps located at several aquatic centers. This contract will provide qualified vendors to perform repairs to submersible pumps and pump/motor units, and to furnish new submersible pumps and pump/motor units as needed.
The evaluation committee recommends awarding the contract to the highest scored proposals from Phoenix Pumps Inc., Laron Incorporated, Keller Electrical Industries, Inc., and James, Cooke & Hobson, Inc., cumulatively not to exceed $483,000 annually. | | |
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16-0205
| 4-m | Contract | Purchase of One Replacement Light-Duty Extended Cab and Chassis Service Body Vehicle for the Energy Resources Department (Citywide)
The vehicle being replaced has met established criteria and will be retired and sold at auction.
The Fleet Services, and Energy Resources Departments, and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidder, Berge Ford (a Mesa business), at $41,358.17. This purchase is funded by the Utility Replacement Extension and Renewal Fund. | | |
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16-0234
| 4-n | Contract | Three-Year Term Contract for Slurry Seal Application Services for the Transportation Department (Citywide)
This contract will provide the Transportation Department with application services for slurry seal on an as-needed, where-needed basis. The scope includes residential, collector and arterial streets, and intersections within the City and includes all labor, materials, equipment, permits, signage, notifications, and clean-up.
The Transportation Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidders, ViaSun Corporation (Primary) and Southwest Slurry Seal, Inc. (Secondary); cumulatively not to exceed $3,738,948.61 annually, based on estimated requirements. | | |
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16-0252
| 4-o | Contract | Purchase of Two Replacement Variable Frequency Drives for Dewatering Centrifuge #3 at the Greenfield Water Reclamation Plant (Sole Source) (Citywide)
The variable frequency drives for this dewatering centrifuge at the Greenfield Water Reclamation Plant (WRP) have failed and the parts needed to repair them would cost more than purchasing new drives. This purchase is required to return the centrifuge back to service. With the centrifuge out of service, the plant does not have the required operational redundancy for the dewatering process.
The Water Resources Department and Purchasing recommend authorizing the purchase with the sole source vendor, Border States Electric Supply, at $40,089.50. This purchase is 58% funded by the Towns of Gilbert and Queen Creek and 42% funded by the Enterprise Fund - Greenfield WRP Joint Venture. | | |
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16-0254
| 4-p | Contract | Police Department Holding Facility Improvements (District 4)
These improvements and expansion of the holding facility at the Police headquarters building were included in the 2013 Public Safety Bond program approved by Mesa voters. The facility is outdated and no longer meets the space requirements of the Police Department. Proposed improvements include updates to the existing booking and intake area, conversion of existing space into new holding cells, and improvements to the electrical and heating, ventilation and air conditioning (HVAC) systems.
Staff recommends the contract award to CORE Construction in the amount of $1,520,627.88, based upon a guaranteed maximum price of $1,448,217.03, plus an additional $72,410.85 (5%) change order allowance, only utilized upon approvals. Funding is available from the 2013 authorized Public Safety Bond. | | |
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16-0239
| 5-a | Resolution | Extinguishing a Public Utility Easement at 1643 North Quail (District 5)
The property owner has requested the City extinguish the unused 3-foot Public Utility Easement that will conflict with the development of a commercial business office. | | |
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16-0268
| 5-b | Resolution | Approving and authorizing the City Manager to enter into a Development Agreement with Marwest Enterprises, LLC; Santan 74, LLLP; Ray 39A, LLLP; and Ray 39C, LLLP relating to the construction of the Ray Road improvements between South Power Road and South Ellsworth Road. (District 6) | | |
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16-0210
| 5-c | Resolution | Modifying Commercial and Residential Fees and Charges for the Parks, Recreation and Community Facilities Department. (Citywide)
The majority of the proposed changes focus on fee structure simplification, terminology changes, and range adjustments to allow for market flexibility. The proposed changes are anticipated to have an overall minimal fiscal impact in FY 16/17. | | |
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16-0251
| 6-a | Ordinance | Z16-010 (District 6) 10100 through 10300 blocks of East Guadalupe Road (north side). Located east of the northeast corner of Guadalupe and Crismon Roads (27±acres). Rezoning from RM-2-PAD to RSL-2.5-PAD; and Site Plan Review. This request will allow a single-residence development. Paul Dugas, Desert Vista 100, LLC, applicant; Desert Vista Land Group, LLC, owner.
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 7-0) | | |
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16-0255
| 6-b | Ordinance | Z16-013 (District 6) 8400 through 8600 blocks of East Guadalupe Road (south side). Located at the southeast corner of Guadalupe and Hawes Roads (18.5±acres). Rezoning from RS-43 and RS-6-PAD to RS-6-PAD; and Site Plan Review. This request will allow a single-residence development. Sean Lake, Pew and Lake, PLC, applicant; Hawes Section Corner Limited Partnership, owner.
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 7-0)
Continued from the March 21, 2016 City Council meeting. | | |
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16-0157
| 7-a | Ordinance | Z15-033 (District 3) 2210 West Southern Avenue. Located west of Dobson Road on the north side of Southern Avenue (0.65± acre). Rezone from OC to LC-BIZ; and Site Plan Review. This request will allow the development of commercial space with a drive-thru. Neil Feaser, RKAA Architects, Inc., applicant; Jeffrey D. Garrett, President, GDC San Jose and Southern, LLC, owner.
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 7-0) | | |
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16-0160
| 7-b | Ordinance | Z16-005 (District 6) 1200 block of South Crismon Road. Located south of Southern Avenue on the east side of Crismon Road (1± acres). Rezoning a portion of the development area from PEP to LC; and site plan modification. This request will allow for development of a restaurant with drive-thru. Lance Meinhold, Larson Associates, applicant; V J Crismon, LLC, owner.
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 7-0) | | |
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16-0159
| 8-a | Ordinance | Z16-002 (District 2) 1728 South Greenfield Road. Located South of US Hwy 60 on the west side of Greenfield Road. Request for Council Use Permit. This request will allow installation of a multi-tenant Freeway Landmark Monument sign within the Greenfield Gateway commercial center. Charlie Gibson, applicant; Greenfield Gateway Retail Investments, LLC, owner.
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 7-0)
Continued from the April 4, 2016 City Council meeting. | | |
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