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15-0657
| 2 | Minutes | Approval of minutes of previous meetings as written. | | |
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15-0640
| 3-a | Liquor License Application | Luke-Greenway Post #1,The American Legion
This is a one-day fraternal event to be held on Tuesday, June 23, 2015 from 11:00 A.M. to 8:30 P.M. at 4155 East Virginia Street. (District 5) | | |
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15-0643
| 3-b | Liquor License Application | Sertoma Club of Mesa
This is a one-day charitable event to be held on Saturday, July 4, 2015 from 6:00 P.M. to 10:30 P.M. at 263 North Center Street. (District 4) | | |
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15-0644
| 3-c | Liquor License Application | 7-Eleven #21821B
A convenience store is requesting a new Series 10 Beer and Wine Store License for Zynx Investmenta LLC, 815 South Alma School Road - Zaw Zaw Tun, agent. The existing license held by Brian David Johnson, et al., will revert back to the State. (District 3) | | |
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15-0645
| 3-d | Liquor License Application | Tia Rosa Taqueria
A restaurant that serves lunch and dinner is requesting a new Series 12 Restaurant License for Eagar Management LLC, 1249 North Greenfield Road, Suite 104 - Clay Sherwood Eagar, agent. There is currently no existing license at this location. (District 5) | | |
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15-0647
| 4-a | Contract | Three-Year Term Contract for Off-Site Vehicle Washing for Various City Departments as requested by the Business Services Department (Citywide)
This contract will provide off-site vehicle washing services on an as-needed basis for City vehicles.
The evaluation committee recommends awarding the contract to the following vendors: Cobblestone Auto Spa V LLC; Gecko Car Care Inc., dba Full Circle Autowash; GR8 Arizona Carwash LLC; TNS Enterprises, dba Campbells Car Wash; The Carwasher, Inc.; and Twin Palms Investments LLC, dba Genie Car Wash; (all Mesa businesses), cumulatively not to exceed $37,500.00 annually, based on estimated requirements. | | |
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15-0650
| 4-b | Contract | Purchase of Two Light-Duty Cab and Chassis Utility Vehicles with Utility Beds (One Replacement and One Addition to the Fleet) for the Parks, Recreation and Commercial Facilities Department (Citywide)
This purchase will provide two, 2016 Ford F-350 regular cab trucks with 11-foot utility beds. The vehicle being replaced has met established criteria and will be retired and sold at auction. The addition to fleet will be used to support job functions of a newly created position, Aquatics Maintenance Assistant. The vehicle and position were added to Parks, Recreation and Commercial Facilities Department related to the 2012 Parks Bond projects.
The Fleet Services, Parks, Recreation and Commercial Facilities Departments, and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, PFVT Motors Inc., at $94,882.80. The replacement vehicle is funded by the Vehicle Replacement Fund and the addition is funded by the Fleet Services Capital Fund. | | |
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15-0626
| 4-c | Contract | Extension and Dollar-Limit Increase for the Term Contract for Landscape Maintenance of Medians and Right-of-Way for Section II for the Transportation Department (Districts 2, 3 and 4)
This contract furnishes all supervision, labor and equipment to provide landscape maintenance of parkway medians and right of way areas owned by the City in an area designated as Section II. Staff has been working to update and combine Sections II and V into a single solicitation and to determine the direction of future transportation landscaping contracts. Staff requests to extend this contract through September 30, 2015 to allow time to complete the contract award.
Transportation and Purchasing recommend authorizing a dollar-limit increase of $60,000.00 with Environmental Earthscapes, Inc., dba The Groundskeeper, increasing the contract amount from $214,807.80 to $274,807.80, through the contract extension, 9/30/2015. | | |
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15-0627
| 4-d | Contract | Extension and Dollar-Limit Increase for the Term Contract for Landscape Maintenance of Medians and Right-of-Way for Section V for the Transportation Department (District 4)
This contract furnishes all supervision, labor and equipment to provide landscape maintenance of parkway medians and right of way areas owned by the City in an area designated as Section V. Staff has been working to update and combine Sections II and V into a single solicitation and to determine the direction of future transportation landscaping contracts. Staff requests to extend this contract through September 30, 2015 to allow time to complete the contract award.
Transportation and Purchasing recommend authorizing a dollar-limit increase of $36,000.00 with Environmental Earthscapes, Inc., dba The Groundskeeper, increasing the contract amount from $123,818.91 to $159,818.91, through the contract extension, 9/30/2015. | | |
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15-0628
| 4-e | Contract | One-Year Renewal of the Term Contract for Custodial Services for Parks Restrooms for the Parks, Recreation and Commercial Facilities Department (Citywide)
This contract provides custodial services for numerous City park restrooms. Work includes furnishing all labor, transportation and equipment to perform the janitorial service as specified.
The Parks, Recreation and Commercial Facilities Department, and Purchasing recommend authorizing a one-year renewal with Plan B Facility Services, at $139,484.00, based on estimated requirements. | | |
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15-0652
| 4-f | Contract | Purchase of 22 Replacement Portable Digital Radios for the Fire and Medical Department (Citywide)
This purchase will replace 44 current radios with 22 digital dual-band portable radios for use by the Fire and Medical Department personnel. These radios are part of the Department's replacement/upgrade program to allow for a one-radio communication solution for the Department. The radios alleviate the need for response personnel to carry two portable radios for communication.
The Fire and Medical Department, and Purchasing recommend authorizing the purchase using the Maricopa County cooperative contract with Motorola Solutions, at $170,110.03. | | |
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15-0639
| 4-g | Contract | Three-Year Term Contract for Legal Process Service for the Photo Safety Program for the Police Department (Citywide)
This contract will provide legal process services for the Photo Safety Program. Service fees are paid by the defendant and the vendor is paid when the court docket is paid, resulting in no cost to the City.
The evaluation committee recommends awarding the contract to the highest scored and lowest priced proposal from Hot Shot Delivery, Inc., at $540,000.00 annually, based on estimated requirements. This annual contract amount is the estimated annual settlements to the vendor. Costs are paid to the Municipal Court by the defendant which then are settled with the vendor. The vendor is not paid for service that is not paid by the defendant. There is no cost to the City for this program. | | |
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15-0649
| 4-h | Contract | Purchase of One Replacement Sports Utility Vehicle for the Police Department (Citywide)
This purchase will provide one 2015 Chevrolet Tahoe. The vehicle being replaced was totaled in an accident.
Fleet Services, Police and Purchasing recommend authorizing purchase from the contract with Midway Chevrolet Nissan Isuzu, at $33,543.51. This purchase is funded by the Vehicle Replacement Fund. | | |
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15-0641
| 4-i | Contract | Three-Year Term Contract for Service Recognition Awards for City Employees as requested by the Human Resources Department (Citywide)
This contract will provide employee recognition awards for the City's Service Award Program administered by the Human Resources Department. Service award recognition mementos are given to benefited employees based on their anniversary date in five-year increments beginning at five years of service.
The evaluation committee recommends awarding the contract to the highest scored and lowest proposal from O.C. Tanner Company, dba O.C. Tanner Recognition Company, at $65,000.00 annually, based on estimated requirements. | | |
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15-0642
| 4-j | Contract | Three-Year Term Contract for Cationic Emulsion Polymer for the Water Resources Department (Citywide)
This contract will provide cationic emulsion polymer used for thickening and dewatering wastewater sludge at the Northwest and Greenfield Water Reclamation Plants.
The evaluation committee recommends awarding the contract to the vendor with the lowest evaluated cost proposal, Polydyne, Inc., at $428,000.00 annually, based on estimated requirements. | | |
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15-0646
| 4-k | Contract | Six-Month Term Contract for Electric Line Clearance and Tree Trimming for the Energy Resources Department (Districts 1 and 4)
This contract will provide a qualified contractor to keep trees and vegetation clear of high voltage primary and secondary distribution lines and secondary service drops in order to maintain safety and minimize electric service outages for the City's transmission and distribution systems located within the City's electric service area.
The Energy Resources Department and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, West Coast Arborists, Inc., at $60,000.00 for the six-month term, based on estimated requirements. | | |
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15-0654
| 4-l | Contract | Purchase of a New Pavement Seal Coat Applicator Machine for the Transportation Department (Citywide)
This contract will provide a pavement seal coat applicator machine to mix and apply pavement sealants as part of the street pavement management and maintenance programs throughout the City.
The Fleet Services and Transportation Departments, and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Musgrove Enterprises, dba Seal Master AZ, at $47,112.12. | | |
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15-0655
| 4-m | Contract | One-Year Renewal of the Term Contract for Traffic Count Services for the Transportation Department (Citywide)
This contract provides comprehensive traffic counting and related services for the City's traffic studies and programs. The City requires traffic volume and speed counts as part of an evaluation process of traffic engineering studies such as a need for traffic signals, speed studies, left-turn phasing and the City's speed hump program. The City also requires annual spring traffic volume counts on arterials and major collectors within City limits.
The Transportation Department and Purchasing recommend authorizing a one-year renewal with Field Data Services of Arizona, at $40,000.00, based on estimated requirements. | | |
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15-0651
| 4-n | Contract | Purchase of Two Replacement Medium-Duty Cab and Chassis Vehicles with a Service Body, Racks and Compressors for the Energy Resources Department (Single Bid) (Citywide)
This purchase will provide two Freightliner medium duty trucks equipped with service bodies, racks and compressors to support Gas Utility's daily operations and maintenance activities. The vehicles being replaced have met established criteria and will be retired and sold at auction.
The Fleet Services and Energy Resources Departments, and Purchasing recommend awarding the contract to the single, responsive and responsible bidder, Freightliner Sterling Western Star of Arizona, at $327,617.14. This purchase is funded by the Utility Replacement Extension and Renewal Fund. | | |
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15-0648
| 4-o | Contract | Police Department Firearms Range Improvement Project (District 1)
The existing Police Department Range Building was constructed in 1979 and does not incorporate current security standards or meet the operational needs for a facility of this type. The armory and ammunition storage areas are undersized for the current and future needs of the facility. Demolish the existing building and construct a new facility including office space, an armory room, and firearms and ammunition storage areas. Empty conduits and appurtenances will be installed in the adjacent range area to facilitate the future installation of a pneumatic target turning system.
Recommend award to Bayley Construction in the amount of $1,283,700.00, based on the lowest responsible bid of $1,167,000.00, plus an additional $116,700 (10% allowance for change orders). This project is funded by 2013 authorized Public Safety Bond. | | |
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15-0667
| 4-p | Contract | Fire Station 203, Construction Manager at Risk, Construction Phase Services Contract (District 3)
This project will replace the existing Fire Station 203 to a single story facility with approximately 12,000 square feet of operational space, and will include 3 drive-thru apparatus bays and other associated operations based functions for a typical fire station.
Recommend award of the construction phase services contract to FCI Constructors, Inc., in the amount of $4,015,000, which includes $365,000 (10%) as a change order allowance. The project is funded by 2013 authorized Public Safety bond. | | |
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15-0672
| 4-q | Contract | Approving and authorizing the City Manager to enter into the FY 15/16 Annual Agreement with Visit Mesa for the transfer of agreed upon Transient Occupancy Tax funds used to promote tourism and convention activities as well as specific community/civic events and sports that bring visitors to Mesa. (Citywide) | | |
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15-0636
| 5-a | Resolution | Extinguishing an 8-foot public utility and facility easement located east of Signal Butte and south of Ray Road within the Bella Via - Parcel 13 development. This is a request by the property owner to accommodate future development within a subdivision. (District 6) | | |
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15-0580
| 5-b | Resolution | Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with the Arizona Department of Revenue (ADOR) for Administration, Collection, and/or Licensing Transaction Privilege, Use, Severance, Jet Fuel, and Rental Occupancy Taxes. (Citywide)
In 2013, the State passed House Bill 2111, Tax Simplification, to make ADOR the central point of Transaction Privilege Tax and affiliated excise tax administration and collection; the bill included language requiring cities and towns to enter into an Intergovernmental Agreement with the Arizona Department of Revenue. Standardized and coordinated audit provisions took effect January 1, 2015. 2016 licensing is scheduled to begin in November of 2015 and tax return processing is scheduled to begin in February of 2016. This Agreement reflects the new processes established by HB2111 as well as the operational points that were negotiated between the cities and ADOR. | | |
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15-0660
| 5-c | Resolution | Approving and Authorizing the City Manager to enter into Amendment No. 1 to the Granite Reef Underground Storage Project (GRUSP) Intergovernmental Agreement (IGA). (Citywide)
The GRUSP IGA establishes and allows members to recharge water at GRUSP. In particular, Mesa recharges reclaimed water via pipeline from the Northwest Water Reclamation Plant. Amendment No. 1 to the IGA extends the term through the year 2032 and incorporates the GRUSP Land Lease between the SRPMIC and SRP dated November 20, 2013. Amendment No. 1 also documents revised storage entitlements to the project for some of the other participants. | | |
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15-0707
| 6-a | Ordinance | Repealing in its entirety Title 1 (Administrative), Chapter 29 (Deputy City Manager) of the Mesa City Code for administrative purposes. (Citywide) | | |
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15-0596
| 7-a | Ordinance | Adopting new Title 1, Chapter 33 (Candidate Election Dates), of the Mesa City Code relating to the establishment of election dates and term of office for candidates for the offices of Mayor and City Council Member. (Citywide) | | |
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15-0661
| 8-a | Resolution | Approving the Fiscal Year 2015-16 Audit Plan as recommended by the Audit, Finance and Enterprise Committee. | | |
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