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15-0231
| 2 | Minutes | Approval of minutes of previous meetings as written. | | |
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15-0223
| 3-a | Liquor License Application | The Village of Elgin Winery
This is a one-day wine festival event to be held on Saturday, March 7, 2015 from 9:00 A.M. to 5:00 P.M., at 4601 East Dolphin Avenue. (District 2) | | |
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15-0215
| 3-b | Liquor License Application | Fountain of the Sun Community Association
This is a one-day civic event to be held on Saturday, March 7, 2015 from 4:00 P.M. to 11:00 P.M., at 560 South 80th Street. (District 5) | | |
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15-0218
| 3-c | Liquor License Application | St. Bridget Catholic Church
This is a one-day religious event to be held on Saturday, March 7, 2015 from 6:00 P.M. to 9:00 P.M., at 2213 North Lindsay Road. (District 1) | | |
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15-0217
| 3-d | Liquor License Application | Soccer Village Foundation
This is a two-day charitable event to be held on Saturday, March 14, 2015 from 7:00 A.M. to 7:00 P.M. and Sunday, March 15, 2015 from 7:00 A.M. to 6:00 P.M., at 11349 South Ellsworth Road. (District 6) | | |
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15-0219
| 3-e | Liquor License Application | Ultimate Imaginations
This is a one-day charitable event to be held on Saturday, March 7, 2015 from 2:00 P.M. to 7:00 P.M. on Macdonald from Main Street to First Avenue. (District 4) | | |
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15-0220
| 3-f | Liquor License Application | Superstition Springs Golf Club
A bar is requesting a new Series 6 Bar License for Eagle AZ Beverage, LLC, 6542 East Baseline Road - Andrea Dahlman Lewkowitz, agent. The existing license at this location is held by Fore Golf Management, LLC. This is a person-to-person transfer. (District 6) | | |
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15-0222
| 3-g | Liquor License Application | Mango Mini Mart
A convenience store is requesting a new Series 10 Beer and Wine Store License for Canus Investments, LLC, 760 South Alma School Road - Lauren Kay Merrett, agent. The existing license held by C Store, LLC will revert back to the State. (District 4) | | |
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15-0202
| 4-a | Contract | Three-Year Term Contract for Software and Services for Microsoft Email, Office 365 Cloud, Identify Management and SharePoint Solutions (Citywide)
This contract will provide for the planned upgrade of the City's Microsoft productivity platform for Office Suite of Word, Excel, PowerPoint, Outlook and Access and SharePoint through Microsoft 365 services. Mesa will use the new subscription model which places these software products in the Cloud where users can access applications from multiple devices including City desktop, tablet, smartphone, home PC or while traveling.
Information Technology and Purchasing recommend authorizing a three-year term contract using the State of Arizona cooperative contract with SHI International, Inc., at $363,453.52 for the first year and $757,352.42 annually for years two and three, based on estimated requirements. | | |
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15-0209
| 4-b | Contract | Purchase of New Furniture for Mesa Counts on College Access Center (Citywide)
Mesa Counts on College will open a full-service college access center in June of 2015. The center is a free one-stop-shop for any and all post-secondary services, such as college application support, college selection and scholarship search.
Mesa Counts on College and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Interior Solutions, at $69,311.34. This purchase is funded by a grant from the Salt River Pima-Maricopa Indian Community. | | |
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15-0198
| 4-c | Contract | Three-Year Term Contract for Urban Lake Maintenance for the Parks, Recreation and Commercial Facilities Department (Citywide)
PRCF currently maintains and operates two urban fishery lakes and four community lakes. This contract will provide urban lake maintenance for Riverview Park Lake, Red Mountain Lake, Dobson Ranch Lake, Carriage Lane Lake, Greenfield Park Lake and Eastmark Park Lake. The Contractor will be responsible for lake maintenance, water testing and analysis, mechanical equipment maintenance, fish management and chemical treatment of these lakes.
The evaluation committee recommends awarding the contract to the highest scored and lowest proposal from Aquatic Consulting and Testing, Inc., at $30,528.00 annually, based on estimated requirements. | | |
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15-0192
| 4-d | Contract | Three-Year Term Contract for Overhead Door Maintenance and Repair Services for Citywide Facilities as requested by the Facilities Maintenance Department (Citywide)
This contract will provide on-call routine maintenance as well as annual and bi-annual preventative maintenance service for overhead doors citywide.
The evaluation committee recommends awarding the contract to the highest scored proposal from Vortex Industries, Inc., at $35,000 annually, based on estimated requirements. | | |
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15-0193
| 4-e | Contract | Three-Year Term Contract for Maintenance Services for Automated Driveway Gate Operators for the Facilities Maintenance Department (Citywide)
This contract will provide on-call routine maintenance as well as quarterly preventative maintenance and repairs for the City's automated driveway entrance/exit gate operators and annual maintenance on motorized pedestrian (ADA accessible) doors.
The evaluation committee recommends awarding the contract to the highest scored proposal from Vortex Industries, Inc., at $35,000 annually, based on estimated requirements. | | |
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15-0197
| 4-f | Contract | Three-Year Term Contract for Landscape Maintenance Services for City Facilities for the Facilities Maintenance Department (Citywide)
This contract will provide landscape maintenance services for City facilities, including cleaning, irrigation, sprinkler system maintenance, trimming, mowing, weed control, and fertilization.
The evaluation committee recommends awarding the contract to the highest scored proposal from Environmental Earthscapes, dba The Groundskeeper, at $623,900.00 annually, based on estimated requirements. | | |
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15-0232
| 4-g | Contract | Three-Year Term Contract for Custodial Services for City Buildings as requested by the Facilities Maintenance Department (Citywide)
This contract will provide custodial services for City buildings, providing personnel, insurance, transportation, supplies and tools of the trade to perform services per the schedules and frequencies specified.
The evaluation committee recommends awarding the contract to the highest scored proposal from Varsity Contractors, dba Varsity Facility Services, at $1,844,100.00 annually, based on estimated requirements. | | |
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15-0207
| 4-h | Contract | Dollar-Limit Increase to the Term Contract for Helicopter Airframe Parts and Repairs as requested by the Police Department, Aviation Unit (Citywide)
Due to unforeseen maintenance needs at the beginning of the fiscal year, additional funds are required to cover the projected needs through April 2015 and potentially beyond, while a new solicitation is completed.
Police and Purchasing recommend authorizing a one-time dollar-limit increase of $137,000.00 with Seaside Helicopters, from $313,000.00 to $450,000.00, through the contract expiration. | | |
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15-0211
| 4-i | Contract | One-Year Renewal of the Term Contract for Itinerant Aircraft Tie-Down Management Services for the Falcon Field Airport (Citywide)
This contract provides a qualified business to manage and provide services to customers using the itinerant aircraft tie-downs and terminal parking apron at Falcon Field Airport. The airport terminal ramp is comprised of approximately 300,000 square feet of ramp space, 30 open tie-down spaces and two helipads. The vendor collects revenue from the operation and management of the itinerant aircraft tie-downs/terminal parking apron and remits $300 per month to the City.
Falcon Field Airport and Purchasing recommend authorizing a one-year renewal with Falcon Executive Aviation, Inc. | | |
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15-0216
| 4-j | Contract | Emergency rental of a Mobile Chiller Unit at the Communications Building for the Facilities Maintenance Department (Citywide)
Facilities Maintenance previously determined that the building chiller system for the Communications Building (Public Safety 911 Dispatch) was failing. One cooling tower was replaced as an emergency purchase (authorized by ratification of the Council in April 2014) to temporarily maintain the existing system while a new, replacement air cooled chiller system is engineered, acquired and installed. However, an additional rental mobile chiller unit is necessary to provide redundancy for the critical 911 Dispatch systems until the replacement system is completed, now estimated for June 2015.
Facilities Maintenance and Purchasing recommend emergency rental of a mobile chiller unit from Aggreko, LLC through June 2015 for a total of $47,477.62. | | |
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15-0208
| 4-k | Contract | Purchase of Four Replacement Influent Pump Discharge Valve Actuators at the Greenfield Water Reclamation Plant for the Water Resources Department (Sole Source) (Citywide)
This contract will provide replacement influent pump discharge valve actuators at the Greenfield Water Reclamation Plant. The actuators being replaced are obsolete and spare parts are not available.
Water Resources and Purchasing recommend authorizing the purchase from MISCO Water, at $36,194.00. This purchase is funded by the Greenfield CIP for Equipment Replacement. | | |
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15-0094
| 4-l | Contract | Three-Year Term Contracts for Portable Two-Way Radio Batteries for Citywide Departments as Requested by the Communications Department (Citywide)
The rechargeable batteries being purchased under these contracts provide power to the handheld two-way radios used by the Police and the Fire and Medical Departments. One type of battery is certified for use in hazardous environments (Intrinsically Safe) and the other is not (Non-Intrinsically Safe). These batteries have a useful life of one to two years in normal daily use.
Communications and Purchasing recommend awarding the contracts to the lowest, responsive and responsible bidder for both solicitations, Global Technology Systems, Inc., Year 1, at $59,600.00; Year 2, at $55,300.00; and Year 3, at $50,900.00, based on total estimated requirements. | | |
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15-0213
| 4-m | Contract | Upper Zone Reliability Improvements - Phase II, Request for Additional Funds (District 5)
On March 3, 2014 Council awarded a contract for Upper Zone Reliability Improvements, Phase II, which included improvements at four separate pump station sites. Much of the equipment could not be inspected thoroughly until the pump station was under construction. There were unforeseen conditions that were associated with bringing existing electrical equipment up to code, recoating corroded equipment, adding safety features to chlorine equipment, and addressing unforeseen utility conflicts. This request is to increase the construction contract amount to cover the cost of conditions unforeseen during the design.
The funding request for this additional work includes the cost of the work, for a total of $103,416.92. Funding for this work will come from 2010 authorized Water Bond Funds. | | |
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15-0201
| 5-a | Resolution | Approving and authorizing the City Manager to enter into the Airport Development Reimbursable Grant Agreement with the State of Arizona for the design of high speed exits for Runway 4L/22R at Falcon Field Airport. The total estimated project cost is $175,000, with 90% ($157,500) funded by the Arizona Department of Transportation (ADOT) and the remaining 10% ($17,500) match funded by the Falcon Field Airport Enterprise Fund. (District 5) | | |
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15-0148
| 5-b | Resolution | Approving and authorizing the City Manager to enter into the Third Amendment to the Gilbert Road Light Rail Transit Extension Agreement in the amount of $606,045 to continue project design and real estate acquisition activities and initiate the procurement of services for final design, construction, and public art for the 1.9 mile light rail extension. Funding is 94.3% ($571,500) from the Federal Congestion Mitigation Air Quality Fund from the Maricopa Association of Governments, and 5.7% ($34,545) matching City funds. (District 4) | | |
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15-0152
| 5-c | Resolution | Approving and authorizing the City Manager to approve the First Amendment to an existing Public Way Use Agreement with Valley Metro Rail, Inc. for the Gilbert Road Light Rail Transit (LRT) Extension Project. Valley Metro Rail, Inc. will continue to be responsible for all costs associated with the operation and maintenance of the LRT System and all costs resulting from any accident or damage that may occur in the operation within the City Property. (District 4) | | |
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15-0151
| 5-d | Resolution | Approving and authorizing the City Manager to enter into a Design and Construction Agreement with Valley Metro Rail, Inc. (Metro) for the Gilbert Road Light Rail Transit Extension Project. By entering into this Agreement, the City is identifying and agreeing to the roles, responsibilities, and expectations for the design and construction of the light rail extension. Additionally, the City is agreeing to provide the local match (5.7%) for additional federal grant advances and/or Metro Reallocated Funds if the City is able to obtain such funding (the federal grant advances and/or Metro Reallocated Funds may be up to $35,000,000; and, therefore, the local match on these funds may be up to $1,995,000). The remainder of the project will be funded with Transportation Project Advancement Notes (TPANs). The City is responsible for the local match (5.7%) for the federal grant advances, Metro Reallocated Funds, and the TPAN's on the Project. (District 4) | | |
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15-0205
| 6-a | Resolution | Resolution declaring modified electric terms, rates, fees and charges for City-owned utility services filed with the City Clerk to be a public record and providing availability of the documents for public use and inspection. (Districts 1 and 4) | | |
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15-0142
| 6-b | Ordinance | Ordinance adopting modified electric terms, rates, fees and charges for City-owned utility services, Schedule E3.6 Non-residential - Customer Retention/Economic Development, which expands eligibilty, adjusts the minimum monthly electric energy consumption levels required for eligibility and extends the term of eligibility. (Districts 1 and 4) | | |
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15-0156
| 7-a | Ordinance | Z15-004 (District 5) 4558 East Virginia Street. Located east of Greenfield Road and north of McDowell Road (20.2± acres). Rezone from GI-PAD to HI with a Council Use Permit and Site Plan Review. This request will allow for the expansion of an existing industrial development. Reese Anderson, Pew and Lake, applicant; RD Greenfield, LLC, owner.
Staff Recommendation: Approval with Conditions
P&Z Board Recommendation: Approval with Conditions (Vote: 6-0, Boardmember Allen, absent) | | |
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15-0154
| 7-b | Ordinance | Z15-001 (District 3) 1600 West Main Street. Located east of Dobson Road on the north side of Main Street (1.14± acres). Rezone from GC to T5 Main Street Flex (T5MSF). This request will establish form-based zoning on the property. William Schneider, Turnstone Development Corporation of Arizona, applicant; Amelia/Tenth, LLC: Auret 1, LLC; PHD Equities, LLC, owners.
Staff Recommendation: Approval with Conditions
P&Z Board Recommendation: Approval with Conditions (Vote: 6-0, Boardmember Allen, absent) | | |
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15-0155
| 7-c | Ordinance | Z15-002 (District 3) The 500 through 800 blocks of East Auto Center Drive (north side). Located east of Mesa Drive on the south side of the Superstition Freeway (21.5± acres). Rezone from LI-PAD to LI-PAD and Site Plan Review to allow for the modification of the PAD for the development of an industrial park. Mike Withey, Withey Morris, applicant; Puppyfeathers Limited Partnership, owner.
Staff Recommendation: Approval with Conditions
P&Z Board Recommendation: Approval with Conditions (Vote: 6-0, Boardmember Allen, absent) | | |
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