Title
Ratification of an Emergency Purchase and Dollar Limit Increase to the Term Contract for Equipment Rental and Related Services (Citywide)
This contract provides long-term and short-term rentals of vehicles and equipment. Rental options include light-duty trucks, heavy-duty trucks, backhoes, mini excavators, forklifts, water trucks, and dump trucks.
The emergency increase was needed to facilitate payment of outstanding invoices for the Transportation and Energy Resources Departments; and to add the Parks, Recreation, and Community Facilities and Facilities Management Departments to the contract with an authorized spend. The Parks, Recreation, and Community Facilities Department requires vehicle rentals for special events staff as needed for each City sponsored event. The Facilities Management Department requires vehicle rentals such as forklifts and bucket trucks.
Energy Resources, Water Resources, Transportation, Parks, Recreation and Community Facilities, and Facilities Management Departments and Procurement Services recommend ratifying the emergency purchase of $450,000 through October 31, 2024; and a dollar limit increase of $665,000, with a new upper limit at $965,000 annually thereafter using the contract with Herc Rentals, Inc., with an annual increase allowance of up to 5% or the adjusted Consumer Price Index.