Title
Five-Year Term Contract for Office Supplies and Related Products Departments and Strategic Alliance for Volume Expenditures (S.A.V.E.) Cooperative Members (Citywide)
This contract provides the purchase of various office supplies and products, including paper, toner and ink cartridges, batteries, safety supplies, promotional items, breakroom essentials, office equipment, and furniture. Individual users and departments can conveniently place orders online through the vendor’s website, ensuring next-day desktop delivery on an as-needed basis.
Mesa served as the lead agency for this contract, which is also available to over 100 member agencies of the S.A.V.E. Cooperative. Based on prior terms, the estimated total spend is $8.7 million. To secure the best pricing, staff issued a Request for Proposals and received two qualified responses. Vendors were invited to participate in a reverse auction, which resulted in a 51% reduction in the market basket bid amount.
A committee representing the Business Services, City Manager’s Office, and Police Departments and Procurement Services evaluated responses and recommend awarding the contract to the highest scored proposal from Wist Supply & Equipment Co. dba Wist Business Supplies & Equipment at $2,000,000 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index.