File #: 25-0059   
Type: Contract Status: Agenda Ready
In control: City Council
On agenda: 1/27/2025
Title: Dollar Limit Increase to the Term Contract for Tire Maintenance and Repair Services for the Fleet Services Department (Citywide) The dollar limit increase is necessary due to higher-than-anticipated contract usage. The original contract amount was established based on historical labor hours worked by previous contracted vendors. The current contractor has been able to provide adequate staff to cover all shifts, especially during holidays and after-hours, and has a low absence rate throughout the rest of the year. This has resulted in higher-than-expected contract usage, leaving insufficient funding to cover the final month of the contract. This contract provides crucial safety services that City departments rely on to keep over two-thousand 2,000 fleet vehicles on the road that provide essential and critical services to citizens. Over five-hundred (500) tire-related repair orders are completed under this contract per month, in addition to daily safety checks. This increased need is st...
Attachments: 1. Council Report
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Title

Dollar Limit Increase to the Term Contract for Tire Maintenance and Repair Services for the Fleet Services Department (Citywide)

 

The dollar limit increase is necessary due to higher-than-anticipated contract usage. The original contract amount was established based on historical labor hours worked by previous contracted vendors. The current contractor has been able to provide adequate staff to cover all shifts, especially during holidays and after-hours, and has a low absence rate throughout the rest of the year. This has resulted in higher-than-expected contract usage, leaving insufficient funding to cover the final month of the contract. This contract provides crucial safety services that City departments rely on to keep over two-thousand 2,000 fleet vehicles on the road that provide essential and critical services to citizens. Over five-hundred (500) tire-related repair orders are completed under this contract per month, in addition to daily safety checks. This increased need is still within the approved Fleet Services budget.

 

The Fleet Services Department and Procurement Services recommend increasing the dollar limit with Border Tire by $160,000, from $980,000 to $1,140,000 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index.