File #: 26-0115   
Type: Contract Status: Agenda Ready
In control: City Council
On agenda: 1/26/2026
Title: Four-Year Term Contract with Six One-Year Renewal Options for an Enterprise Automatic Vehicle Locator (AVL) Telematics Solution for City-Owned Vehicles for Fleet Services and the Department of Innovation and Technology and Various City Departments (Citywide). This contract establishes a unified platform for Automatic Vehicle Location (AVL) to standardize vehicle tracking and telematics data gathering for city-owned vehicles. The platform embraces and implements “Application Rationalization” which aims to streamline technologies, a primary goal of the City. A unified approach will take multiple systems that perform the same function and reduce them down to a single application, making it easier to track, maintain, and integrate into desired dashboards for understanding vehicle locations and improved route efficiency. The project will be completed in two phases. Phase One includes approximately 1,200 city-owned vehicles and rolling stock (loaders, backhoes, etc.). Phase Two is expected ...
Attachments: 1. Council Report
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Title

Four-Year Term Contract with Six One-Year Renewal Options for an Enterprise Automatic Vehicle Locator (AVL) Telematics Solution for City-Owned Vehicles for Fleet Services and the Department of Innovation and Technology and Various City Departments (Citywide).

 

This contract establishes a unified platform for Automatic Vehicle Location (AVL) to standardize vehicle tracking and telematics data gathering for city-owned vehicles. The platform embraces and implements “Application Rationalization” which aims to streamline technologies, a primary goal of the City. A unified approach will take multiple systems that perform the same function and reduce them down to a single application, making it easier to track, maintain, and integrate into desired dashboards for understanding vehicle locations and improved route efficiency. The project will be completed in two phases. Phase One includes approximately 1,200 city-owned vehicles and rolling stock (loaders, backhoes, etc.). Phase Two is expected to include approximately 983 city-owned vehicles. Phase Two is not included in the current dollar amounts and will be presented to Council for approval at a later date.

 

A committee representing Fleet Services and the Department of Innovation and Technology and Procurement Services evaluated responses and recommend awarding the contract to the highest scored proposal from LB Technology, Inc. in an amount not to exceed $221,000 for Year 1 and an amount not to exceed $201,000 annually for years 2-10, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index.