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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: City Council Agenda status: Final
Meeting date/time: 1/27/2020 5:45 PM Minutes status: Draft  
Meeting location: Council Chambers - Upper Level
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Agenda #TypeTitleActionResultAction Details
20-0126 2MinutesApproval of minutes of previous meetings as written.   Not available
20-0151 3-aLiquor License ApplicationMesa Association of Sports for the Disabled Inc. This is a four-day event to be held on Thursday, February 13, 2020 from 8:00 A.M. to 7:00 P.M., Friday, February 14, 2020 from 8:00 A.M to 7:00 P.M., Saturday, February 15, 2020 from 8:00 A.M. to 7:00 P.M., and Sunday, February 16, 2020 from 8:00 A.M. to 7:00 P.M. at the Mesa Tennis Center at Gene Autry Park, 4125 East McKellips Road. (District 5)   Not available
20-0102 4-aContractPurchase of a Rear Load Refuse Truck (Addition) for the Transportation Department as requested by the Fleet Services Department (Citywide) This purchase of a new rear load refuse truck will be utilized to support the City’s dedicated debris clean-up program that was created as a result of a Council initiative. The rear loader is designed to compact debris to reduce trips to the landfill and maximize productivity and will be operated by a two-person crew. The Fleet Services and Transportation Departments and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Freightliner of Arizona, LLC, at $194,286.86, based on estimated requirements. This purchase is funded by the Local Streets Fund.   Not available
20-0116 4-bContractContract Amendment and Dollar-Limit Increase to the Term Contract for Fire Apparatus and Parts for the Mesa Fire and Medical Department (Sole Source) (Citywide) This amendment is to add OEM fire apparatus repair services to the existing contract. These services are for unexpected repairs that require factory certification and cannot be performed by City staff. The amendment will provide a readily available source for the department to obtain these services. The Mesa Fire and Medical Department and Purchasing recommend authorizing a contract amendment and increasing the dollar-limit with Pierce Manufacturing Inc. through their designated, local dealer, Hughes Fire Equipment Inc., by $150,000, from $205,000 to $355,000 annually, based on estimated usage.   Not available
20-0109 4-cContractPurchase of Six Pumper Trucks (Five Replacements and One Addition) for the Mesa Fire and Medical Department (Sole Source) (Citywide) The five replacement pumpers fall in line with MFMD’s ongoing apparatus replacement schedule and will be used as emergency response frontline units. The five apparatus that are being replaced have met established replacement criteria and will be sold by a sealed bid process or traded-in as part of the City’s fire apparatus purchase agreement with Pierce Manufacturing. The one addition supports frontline apparatus during training to help mitigate current and future call volumes within the City of Mesa. The Mesa Fire and Medical Department and Purchasing recommend awarding this purchase to Pierce Manufacturing Inc., through their designated local dealer, Hughes Fire Equipment Inc., at $4,657,084.37. This purchase is funded by 2018 Public Safety Bonds and Public Safety Sales Tax.   Not available
20-0111 4-dContractThree-Year Term Contract with Two Years of Renewal Options for Automated Driveway Gate Operators and ADA Doors Preventative Maintenance and Repair Services for the Parks, Recreation and Community Facilities Department (Single Response) (Citywide) This contract will provide preventative maintenance and repair services on automated driveway gates and ADA doors at various City facilities. Quarterly maintenance will be performed on the City’s automated driveway entrance/exit gate operators and annual maintenance on ADA accessible entrances. An evaluation committee recommends awarding the contract to the single and qualified proposal from DH Pace Company, Inc., at $97,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.   Not available
20-0114 4-eContractOne-Year Renewal with a One-Year Renewal Option to the Term Contract for Interpreter/Translation Services for the Mesa Police, Mesa Municipal Court, City Clerk and Community Services Departments (Citywide) This contract will provide multiple certified foreign language interpreters and translators to departments on an as-needed basis including in-person, over the phone, document translation, and American Sign Language services. The Mesa Police, Mesa Municipal Court, City Clerk and Community Services Departments, and Purchasing recommend authorizing the renewal with AZ Language Solutions LLC; CyraCom International, Inc., dba Voiance Language Services, LLC; Finger Works, Inc.; Language Connection; Spanish Media & Translation Services, LLC (a Mesa business); and Topete/Stonefield, Inc.; at $100,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.   Not available
20-0046 4-fContractOne-Year Renewal with a One-Year Renewal Option for Software Service for the Hosted Customer Relationship Management (CRM) and Box Office Ticketing System for the Mesa Arts Center (Citywide) The Mesa Arts Center has been successfully using this hosted solution ticketing system for the past six years. The system provides ticket sales, theatre access management, fund reconciliation and accounting, customer information management, and marketing. It uses social media for ticket purchases, allows ticket buyers to share content related to a specific event, and provides a distribution channel for online ticketing through Facebook. The Arts and Culture Department and Purchasing recommend authorizing the renewal with AudienceView Ticketing Corp., at $150,000 annually, based on estimated usage.   Not available
20-0115 4-gContractPurchase of Network Packet Collection Hardware (Replacement/Upgrade) for the Information Technology Department (Citywide) This purchase will provide for the replacement of aging devices that enable the City to proactively monitor network data traffic to ensure continued system performance and security. The lifecycle upgrade of this network hardware will allow the City to take advantage of current monitoring tools and provides future expandability to support future network upgrades. The Information Technology Department and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract and the lowest-quoted vendor, Enterprise Network Solutions (a Mesa business), at $92,000, based on estimated requirements.   Not available
20-0106 4-hContractPurchase of a High Availability Data Storage System (Replacement) for the Information Technology Department (Citywide) The high availability data storage system contains critical data used by computer applications that serve both Mesa citizens and internal City business needs. The data stored on these systems is vital to the provision of City services. The current data storage system has reached the end of the serviceable life and needs to be replaced to ensure continued reliable operation. The Information Technology Department and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract and the lowest-quoted vendor, iT1 Source, LLC, at $164,796.33, based on estimated requirements.   Not available
20-0110 4-iContractPurchase for the Expansion of the Very High Frequency (VHF) Fire Hazard Zone Radio System for the TOPAZ Regional Wireless Cooperative (TRWC) (Sole Source) (Citywide) Due to the growth of the TRWC, a study was performed to evaluate the existing radio coverage and the future needs as the area continues to grow. The report indicated that there were areas where the radio coverage may not meet the criteria for a Public Safety radio system. Two of the areas were identified as having an impact on communication during fire operations. The addition of these two receiver systems will address those areas. This equipment will be located at Superstition Fire & Medical District Stations 261 and 263. The equipment will consist of five receivers at each site and a point-to-point wireless link to connect each site to the VHF Fire Hazard Zone Communications System. The Information Technology Department and Purchasing recommend authorizing the sole source purchase with Motorola Solutions at $187,535.50, based on estimated requirements. The costs for these additional sites will be shared among th   Not available
20-0113 4-jContractPurchase of a One-Year Research and Advisory Subscription Service from Info-Tech Research Group Inc. for the Information Technology Department (Citywide) This subscription service will include actionable tools, vendor agnostic information, and unlimited direct consultation with subject matter experts that enables the City to see what is possible and practical given the state of current and emerging technology. The service will improve the efficiency of IT support through identification and implementation of industry best practices, including data analytics, cybersecurity, and other critical topics. The Information Technology Department and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Info-Tech Research Group Inc., at $61,100, based on estimated usage.   Not available
20-0112 4-kContractDollar-Limit Increase to the Term Contract for Industrial Supplies for the Materials and Supply Warehouse (for Citywide Departments) (Citywide) This contract expired on 12/31/2019, however the contract balance is insufficient to pay for the remaining invoices. These supplies are heavily used and there has been an overall increase in spend across all departments. Staff estimates this increase will provide the amount needed to finalize these invoices. The Business Services Department and Purchasing recommend increasing the dollar-limit using the City of Tucson / Omnia Partners (formerly National IPA) cooperative contract with Grainger by $13,000, from $721,000 to $734,000 annually, for Year 5 of the term contract.   Not available
20-0117 4-lContractThree-Year Term Contract with Two Years of Renewal Options for Trench Shoring Safety Equipment Rental Services for the Water Resources and Energy Resources Departments (Single Response) (Citywide) This contract will provide trench shoring safety rental equipment and related services including delivery. An evaluation committee recommends awarding the contract to the single and qualified proposal from United Rentals (North America), Inc., at $200,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.   Not available
20-0096 4-mContract1st Avenue Right-of-Way Improvements Project - Phase 1 (Hibbert to LeSueur), Construction Manager at Risk (CMAR), Second (of two) Guaranteed Maximum Price (GMP) (District 4) GMP No. 2 will complete the roadway improvements on 1st Avenue which include: 1) Mesa Drive to LeSueur; new asphalt pavement, sidewalk improvements, a raised median, a new storm drain, electrical undergrounding, and rehabilitated street lighting. Landscape and tree enhancements, as well as gas and water relocations will be completed by an adjacent developer; and 2) Hibbert to Mesa Drive; new asphalt pavement, American’s with Disabilities Act (ADA) sidewalk improvements, a new curb return at the northwest corner of Pomeroy/1st Avenue, landscaping, water, gas, sewer line installations and rehabilitation, electrical undergrounding of mains and services in various areas, improved storm drains, and relocation of the City’s flood irrigation facilities from Hibbert Street to Mesa Drive. Staff recommends awarding the contract for this portion of the CMAR project to Haydon Building Corp in the amount of $4,610,542 and    Not available
20-0072 5-aResolutionApproving and authorizing the City Manager to enter into a Maintenance Agreement with Temple Corporation of the Church of LDS and Suburban Land Reserve for 1st Avenue between Mesa Drive and LeSueur. Through the Maintenance Agreement, Suburban Land Reserve commits to fund the design and construction of enhanced streetscape improvements beyond those originally planned and budgeted in the City’s capital improvement project. The Maintenance Agreement further commits the Temple Corporation of the Church of LDS and Suburban Land Reserve to long-term maintenance responsibilities for the enhanced streetscape improvements. (District 4)   Not available
20-0124 5-bResolutionApproving the First Substantial Amendment to the City of Mesa Annual Action Plan for FY 2019/2020 and authorizing the City Manager to sign and submit the Amendment to the U.S. Department of Housing and Urban Development. (Citywide) The Amendment will reallocate five-hundred thousand dollars ($500,000) of HOME Investment Partnerships Program (HOME) funding to the following eligible activities: City of Mesa Tenant Based Rental Assistance (TBRA) Program ($50,000) and Homeowner Rehabilitation Program ($450,000).   Not available
20-0123 5-cResolutionApproving the transfer of ownership of a City-owned parcel of real property and improvements located in Mesa, Arizona to A New Leaf, Inc., and authorizing the City Manager to execute documents to facilitate the transfer. (District 4) The property is located near the intersection of East University Drive and North Hobson (“Hobson Property”). The Hobson Property was acquired and/or improved with CDBG program funds, and is currently leased by A New Leaf for use as a domestic violence shelter. The transfer of the Hobson Property is recommended by City staff and meets the City Council-approved criteria for the disposition of City-owned property encumbered by CDBG funding to a nonprofit agency.   Not available
20-0122 5-dResolutionVacating two, 33-foot portions of road right-of-way in the 1900 block of Old South Mesa Drive, between East Baseline Road and East Juanita Avenue, and reserving public utilities easements; requested by the abutting property owners. The the rights-of-way are no longer necessary for a public purpose. (District 3)   Not available
20-0073 6-aOrdinanceAmending Title 11, the Zoning Ordinance, of the Mesa City Code, by adding Chapter 15: Leisure and Recreation Zone District to Article 2: Base Zone; and by adding the Leisure and Recreation Base Zone to Chapter 3: Designation of Zoning Districts, Zoning Map, and Boundaries to Article 1: Introductory Provisions. (Citywide) This amendment allows for entitled property to be zoned specifically for either public or private recreational uses as a stand-alone unique zoning district, geared towards parks and open space recreational uses. Staff Recommendation: Approval P&Z Board Recommendation: Approval (Vote: 6-0)   Not available
20-0025 7-aOrdinanceAmending the Form-Based Code, Chapter 59, Sections 14 and 15, of Title 11, the Zoning Ordinance, of the Mesa City Code pertaining to the parking requirements for mid-rise and high-rise building types. The amendment will make the construction of structured garage parking optional. (Citywide) Staff Recommendation: Approval P&Z Board Recommendation: Approval (7-0)   Not available
19-1090 7-bOrdinanceZON19-00473 (District 6) Within the 3100 block of South Eastridge (east side). Located south of Guadalupe Road and east of Hawes Road (4.2± acres). Rezone from RS-6 to RM-2 PAD; and Site Plan Review. This request will allow for the development of a single residence development. Sean Lake, Pew and Lake, P.L.C., applicant; James Render, owner. Staff Recommendation: Approval with conditions P&Z Board Recommendation: Vote for approval failed (Vote: 2-3) A "yes" vote is for approval of the zoning case as recommended by City Staff.   Not available
19-0674 8-aOrdinanceZON18-00891 (District 3) Ordinance 535 West Baseline Road. Located west of Country Club Drive on the south side of Baseline Road (1.4± acres). Rezone from NC to LI. This request will allow for the development of an industrial use. Matthew Rettig, applicant; PDE Investments, LLC, owner. Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions (Vote: 4-0)   Not available
19-0799 8-bResolutionResolution approving and authorizing the City Manager to enter into a Development Agreement with PDE Investments, LLC, to limit certain land uses on property located at 535 West Baseline Road. (District 3)   Not available
20-0139 9-aResolutionAccepting the City's Comprehensive Annual Financial Report (CAFR) for the Fiscal Year ended June 30, 2019.   Not available
19-1056 10-aPublic HearingConduct a public hearing on modifications to terms/rates/fees/charges of City-owned utilities: items 10-b through 10-f.   Not available
20-0032 10-bOrdinanceAn ordinance modifying terms/rates/fees/charges for electric utility services. (Districts 1 and 4)   Not available
20-0034 10-cOrdinanceAn ordinance modifying terms/rates/fees/charges for natural gas utility services. (Citywide)   Not available
20-0035 10-dOrdinanceAn ordinance modifying terms/rates/fees/charges for non-residential water utility services. (Citywide)   Not available
20-0036 10-eOrdinanceAn ordinance modifying terms/rates/fees/charges for non-residential wastewater utility services. (Citywide)   Not available
20-0037 10-fOrdinanceAn ordinance modifying terms/rates/fees/charges for solid waste utility services. Proposed changes include bin, roll-off, and commercial barrel service schedule modifications. (Citywide)   Not available