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19-0137
| 2 | Minutes | Approval of minutes of previous meetings as written. | | |
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19-0162
| 3-a | Liquor License Application | New Pathways for Youth
This is a one-day event to be held on Saturday, February 16, 2019 from 9:00 A.M. to 9:00 P.M. at Riverview Park, 2100 West Rio Salado Parkway.
(District 1) | | |
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19-0163
| 3-b | Liquor License Application | San Tan Rotary Foundation Inc.
This is a one-day event to be held on Saturday, February 23, 2019 from 8:00 A.M. to 4:30 P.M. at Desert Wind Harley Davidson, 922 South Country Club Drive (District 4) | | |
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19-0105
| 3-c | Liquor License Application | Elgin Distillery
This is a one-day craft distillery festival to be held on Saturday, March 2, 2019 from 9:00 A.M. to 5:00 P.M. at Sunland Village, 4601 East Dolphin Avenue. (District 2) | | |
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19-0123
| 3-d | Liquor License Application | Village of Elgin Winery
This is a one-day wine festival event to be held on Saturday, March 2, 2019 from 9:00 A.M. to 5:00 P.M. at Sunland Village, 4601 East Dolphin Avenue.
(District 2) | | |
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19-0124
| 3-e | Liquor License Application | Genesis Project Inc.
This is a three-day event to be held on Tuesday, February 26 - Thursday, February 28, 2019 from 1:00 P.M. to 4:00 P.M. at Cal-Am Properties Inc., 4830 East Main Street, Suite 1. (District 2) | | |
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19-0126
| 3-f | Liquor License Application | Genesis Project Inc.
This is a three-day event to be held on Tuesday, March 5 - Thursday, March 7, 2019 from 1:00 P.M. to 4:00 P.M. at Cal-Am Properties Inc., 4830 East Main Street, Suite 1. (District 2) | | |
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19-0127
| 3-g | Liquor License Application | Genesis Project Inc.
This is a three-day event to be held on Tuesday, March 12 - Thursday, March 14, 2019 from 1:00 P.M. to 4:00 P.M. at Cal-Am Properties Inc., 4830 East Main Street, Suite 1. (District 2) | | |
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19-0128
| 3-h | Liquor License Application | Genesis Project Inc.
This is a one-day event to be held on Tuesday, March 19, 2019 from 1:00 P.M. to 4:00 P.M. at Cal-Am Properties Inc., 4830 East Main Street, Suite 1. (District 2) | | |
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19-0129
| 3-i | Liquor License Application | USA Clydesdale Preservation Foundation
This is a three-day event to be held on Tuesday, February 19 - Thursday, February 21, 2019 from 1:00 P.M. to 4:00 P.M. at Cal-Am Properties Inc., 4830 East Main Street, Suite 1. (District 2) | | |
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19-0131
| 3-j | Liquor License Application | Share Craft Kitchen & Bar
A restaurant that serves lunch and dinner is requesting a new Series 12 Restaurant license for Hayes Concepts LLC, 3630 East Southern Avenue, Suite B106 - Jo Ann Franko, agent. There is no existing license at this location. (District 2) | | |
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19-0121
| 4-a | Contract | Dollar-Limit Increase and Three-Month Renewal to the Term Contract for Overhead Door Maintenance and Repair Services for the Parks, Recreation and Community Facilities (PRCF) Maintenance Department (Citywide)
The increase is needed to complete the remaining additional and unanticipated preventative maintenance and repairs for Year-3 of the contract. In addition, PRCF is in the process of revising the specification and scope for a new solicitation and has requested a three-month renewal with Miner Southwest to complete the re-bid and contract award.
The Parks, Recreation and Community Facilities Department and Purchasing recommend: (a) increasing the dollar-limit by $50,000, from $125,000 to $175,000, for Year-3 of the term contract; and (b) authorizing a three-month renewal with Material Handling Services, dba Miner Southwest, for an additional $50,000, based on estimated usage. The total amount requested for this contract is $100,000. | | |
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19-0130
| 4-b | Contract | Purchase of Storage Infrastructure Hardware to Upgrade/Expand Data Storage Capacity for the Information Technology Department (Citywide)
This purchase will upgrade two Nimble storage systems to the next generation of storage controller to provide more processing power and memory. The upgrade is necessary to prepare for the migration of data from aging storage in preparation for the retirement of those older storage platforms.
The Information Technology Department and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with the lowest-quoted vendor, iT1 Source, at $137,519.29. This purchase is funded by Lifecycle Management Funds. | | |
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19-0125
| 4-c | Contract | One-Year Renewal with a One-Year Renewal Option to the Term Contract for Presort Mail Services for the Business Services Department (Citywide)
This contract provides mail presort services for automated First-Class mail and standard mail. Presort operations saves the City money by combining the City’s mail by geographic location, for which the United States Post Office gives a commercial discount on postage saving the City money.
The Business Services Department and Purchasing recommend authorizing the renewal with Pitney Bowes Presort Services, Inc., at $50,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | |
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19-0132
| 4-d | Contract | 21-Month Term Contract with Three Years of Renewal Options for Uniform Garment Rentals for Various City Departments (Citywide)
This contract provides uniform garments rental to approximately 300 City employees from Mesa Fire and Medical, Parks, Recreation and Community Facilities, Transportation, Fleet Services, Environmental Management and Sustainability, Water Resources and Energy Resources. The garments furnished by the contractor will be maintained through routine laundering, pressing and repairing.
The Business Services Department and Purchasing recommend authorizing the purchase using the National IPA/City of Tucson cooperative contract with Prudential Overall Supply, at $304,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | |
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19-0119
| 4-e | Contract | Dollar-Limit Increase to the Term Contract for Replacement Automated Vehicle Location Equipment and Related Services for Various City Departments as requested by the Information Technology Department (Citywide)
In 2017, the City began utilizing an Automated Vehicle Location solution (AVL) for tracking City vehicles using a GPS system and managing City vehicles’ location, speed, idle time, and other data. The increase is needed for additional purchases and use of AVL equipment and services by the Environmental Management and Sustainability, and the Parks, Recreation and Community Facilities Departments.
The Information Technology Department and Purchasing recommend increasing the dollar-limit with Marshall and Associates, dba MarshallGIS, by $122,000, from $96,884 to $218,884 for Year 3 of the initial three-year term. | | |
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19-0122
| 4-f | Contract | Three-Year Renewal to the Term Contract for Fire Apparatus and Parts for the Mesa Fire and Medical Department (MFMD) (Sole Source) (Citywide)
MFMD has been purchasing Pierce fire apparatus for more 30 years and began standardizing their fleet with Pierce fire apparatus over 20 years ago. This contract establishes the process for ordering apparatus and replacement parts.
Mesa Fire and Medical and Purchasing recommend authorizing the renewal with Pierce Manufacturing Inc., through their designated, local dealer, Hughes Fire Equipment Inc. Each apparatus purchase requiring Council approval, will be brought to Council for consideration during the term of the agreement. The annual dollar amount for repair parts is $205,000, based on estimated requirements. | | |
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19-0133
| 4-g | Contract | One-Year Renewal with a One-Year Renewal Option to the Term Contract for Video Imaging Vehicle Detection Camera System Hardware and Software for the Transportation Department (Sole Source) (Citywide)
This contract provides video detection systems for monitoring vehicles on roadways via video images and detector outputs to a traffic signal controller or similar device. GRIDSMART systems provide a unique fisheye camera for vehicle detection that is advantageous for specific signalized intersections in the City. The systems are also beneficial in construction zones where the detection system may need to be moved frequently because of changes in the traffic patterns and the removal of poles and mast arms where cameras are typically mounted.
The Transportation Department and Purchasing recommend authorizing the renewal with the sole source vendor, Clark Electric Sales, Inc., at $137,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | |
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19-0134
| 4-h | Contract | Three-Year Term Contract with Two Years of Renewal Options for Water Meters and Related Parts for the Water Resources Department (Citywide)
This contract provides three types of advanced metering infrastructure-compatible water meters, positive displacement meters, fire hydrant meters and non-mechanical meters. The average expected life of a water meter is approximately 10 to 12 years, after which accuracy decreases. The City has an active meter change-out program to replace older and non-functioning meters.
The evaluation committee recommends awarding the contract to the highest-scored proposals from Badger Meter, Inc., dba National Meter & Automation; and Core & Main LP; at $1,800,000 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index. This purchase is funded by the Utility Replacement Extension & Renewal Fund, Operations and Maintenance budget, and Capital Improvement Program Bond Funds. | | |
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19-0094
| 4-i | Contract | Traffic Signal Cabinet Upgrades (Citywide)
The Intelligent Transportation System (ITS) improvements project consists of removing, recycling, and replacing 44 traffic signal cabinets at various locations throughout the City. The existing 44 traffic signal cabinets are interconnected signals with outdated cabinets and aging controllers that are no longer supported by the manufacturer.
Staff recommends awarding the contract for this project to the lowest, responsible bidder, Roadway Electric, LLC, in the amount of $1,420,499, and authorizing a change order allowance in the amount of $142,049.90 (10%), for a total of $1,562,548.90. This project is funded by Federal Congestion Mitigation and Air Quality (CMAQ) Improvement Project Management grants (73.5%) and local funds provided by the City of Mesa Local Street Sales tax (26.5%). | | |
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19-0102
| 5-a | Resolution | Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with the Regional Public Transportation Authority for fixed bus, Dial-a-Ride and RideChoice, ADA Platinum Pass transit services and mutual aid in the event of an emergency. The estimated cost of transit services for FY 2018/19 is $20,511,398. Regional funds and fare revenue provide $13,648,163 for the services and the City's General Fund covers the remaining $6,863,235. (Citywide) | | |
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19-0092
| 5-b | Resolution | Endorsing the creation of the Mesa Linda Irrigation Water Delivery District that is generally bounded by East 2nd Avenue on the north, East Broadway Road on the south, South Hill on the west, and South Shouse on the east. (District 4)
The formation of an irrigation water delivery district allows the District to make improvements and perform maintenance and operations of their irrigation system. Final designation of the District is determined by the Maricopa County Board of Supervisors. | | |
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19-0093
| 5-c | Resolution | Endorsing the creation of the Green Acres Irrigation Water Delivery District that is generally bounded by East 6th Street on the north, East University Drive on the south, North Olive on the west, and North Horne on the east. (District 4)
The formation of an irrigation water delivery district allows the District to make improvements and perform maintenance and operations of their irrigation system. Final designation of the District is determined by the Maricopa County Board of Supervisors. | | |
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19-0100
| 5-d | Resolution | Approving the revised Falcon Field Airport Master Tenant Lease template and authorizing the City Manager to enter into each Master Tenant Lease and to negotiate, modify and supplement the terms and provisions of each Master Tenant Lease that do not substantially alter the overall intent of the Master Tenant Lease template. (District 5) | | |
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19-0091
| 5-e | Resolution | Approving and authorizing the City Manager to enter into the Amendment to Solar Participation Agreement with the Salt River Project Agricultural Improvement and Power District. (Citywide)
This Amendment increases the City's subscription of 2.6 percent (approximately 2.6 megawatts (MW)) to 5.1 percent (approximately 5.1 MW) of a 100 MW nameplate capacity solar photovoltaic generating facility to be developed and operated on a parcel of land located partially within an unincorporated portion of central Pinal County and partially within the City of Coolidge. | | |
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19-0106
| 6-a | Subdivision Plat | “Diamond Court” (District 6) The 600 through 800 blocks of South Signal Butte Road (west side). Located south of the southwest corner of Broadway and Signal Butte Roads. 18 RSL-3.0 single residence lots (3.1± acres). Newmark Homes, LLC, developer; Daniel D. Armijo, AW Land Surveying, LLC, surveyor. | | |
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