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18-1079
| 2 | Minutes | Approval of minutes of previous meetings as written. | | |
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18-1073
| 3-a | Liquor License Application | Blue Thunder Law Enforcement Motorcycle Club
This is a one-day event to be held on Saturday, September 29, 2018 from 12:00 P.M. to 12:00 A.M., at Desert Wind Harley Davidson, 922 South Country Club Drive. (District 4) | | |
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18-1075
| 3-b | Liquor License Application | Phoenix Marathon Foundation, aka Mesa-PHX Marathon Foundation
This is a one-day event to be held on Saturday, September 29, 2018 from 6:00 P.M. to 10:00 P.M., at Las Sendas Trailhead, 7900 East Eagle Crest Drive. (District 5) | | |
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18-1076
| 3-c | Liquor License Application | 7-Eleven #21821C
A convenience store is requesting a new Series 10 Beer and Wine Store License for Sapra Investment LLC, 815 South Alma School Road - Vaneet Sapra, agent. The existing license held by Zynx Investmenta LLC will revert to the State. (District 3) | | |
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18-1069
| 4-a | Contract | One-Year Renewal to the Term Contract for Electronic Patient Care Reporting (ePCR) Software Subscription for the Fire and Medical Department (Citywide)
Fire and Medical has been using the hosted solution, Zoi ePCR, for the last four years. It has provided accurate and reliable patient care information, which is the core to the Department’s evolving medical service delivery model and the data requirements from the $12.5 million HHS Medicare Grant. The solution has also provided other useful data to the Department, helping to facilitate service improvements and efficiencies.
The Fire and Medical Department and Purchasing recommend authorizing the renewal with StarWest Associates LLC, at $137,100. | | |
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18-1071
| 4-b | Contract | One-Year Renewal to the Term Contract for Heavy-Duty Appliances for the Fire and Medical Department (Citywide)
This contract provides for the delivery and installation of new heavy-duty appliances at Mesa’s 20 fire stations and for 6 Fire and Medical administration facilities, as-needed. Fire and Medical’s fire stations are staffed by personnel 24-hours a day, 7-days a week. Heavy-duty appliances such as dishwashers, refrigerators, stoves, washers and dryers and microwave ovens are furnished for each fire station.
The Fire and Medical Department and Purchasing recommend authorizing the renewal with Spencer’s TV & Appliance (a Mesa business), at $50,000, based on estimated usage. | | |
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18-1085
| 4-c | Contract | Purchase of Two Medical Response Vehicles (Additions) for the Fire and Medical Department (Citywide)
This purchase is for the implementation of a new response model to improve efficiencies for areas of the City that receive high volumes of calls for service. The 4-Person Medical Response Units (MR) will be adaptable to respond to Fire and Medical’s medical, lower level, and non-emergency calls. In-turn, this will keep frontline apparatus available for higher-level emergency calls. Utilizing the MRs will also reduce wear and tear and extend the life cycle replacement of the larger frontline apparatus.
The Fire and Medical Department and Purchasing recommend authorizing the purchase using the Helping Governments Across the Country (HGAC) cooperative contract with Professional Sales and Service, L.C., at $423,238.33. This purchase is funded by the Capital General Fund. | | |
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18-1065
| 4-d | Contract | Purchase of Four Chevrolet Tahoes (Two Replacements and Two Additions) for the Police Department (Citywide)
This purchase will provide four police patrol Chevy Tahoes to support police operations. The two vehicles that are being replaced have met established criteria and will be either traded, auctioned, sold, or deployed to special uses as part of the ongoing vehicle replacement program. The Police Department received approval for two Police Service Officer positions and the associated vehicles for FY 2018/19. These vehicle additions are funded by the Capital General Fund.
The Fleet Services and Police Departments and Purchasing recommend authorizing the purchase from the existing contract with Midway Chevrolet, at $164,528.56. This purchase is funded by the Vehicle Replacement and Capital General Funds. | | |
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18-1066
| 4-e | Contract | One-Year Renewal to the Term Contract for ID Badging Supplies for the Police Department (Citywide)
This contract provides miscellaneous ID badging supplies for the Police Department Badging and Building Access Office. This office is responsible for printing identification badges for all City employees, temporary employees, volunteers and contractors.
The Police Department and Purchasing recommend authorizing the renewal with Bender Associates, Inc., at $45,000, based on estimated usage. | | |
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18-1068
| 4-f | Contract | One-Year Renewal to the Term Contract for Helicopter Airframe Parts and Repairs for the Police Department Aviation Unit (Citywide)
This contract provides parts, tooling, technical assistance, and labor to overhaul and exchange airframe components, avionics and accessories for the Police Aviation Unit’s three MD Helicopters. The Aviation Unit currently has two model 500E helicopters and one model 530F, flying approximately 2,500 hours per year.
The Police Department and Purchasing recommend authorizing the renewal with Seaside Helicopters, Inc., at $500,000, based on estimated usage. | | |
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18-1064
| 4-g | Contract | Purchase of One Addition and Two Replacement Light-Duty Pickup Trucks for the Water Resources and Environmental Management and Sustainability Departments as requested by the Fleet Services Department (Citywide)
The vehicles that are being replaced have met established criteria and will be either traded, auctioned, sold, or deployed to special uses as part of the ongoing vehicle replacement program. Wastewater Utility and Solid Waste will use these vehicles in their daily operations. The vehicle addition will support daily maintenance activities at the new Signal Butte Water Treatment Plant.
The Fleet Services, Water Resources, Environmental Management and Sustainability Departments, and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, PFVT Motors, LLC, dba Peoria Ford, at $122,562.53. This purchase is funded by the Utility Replacement Extension and Renewal and Capital Enterprise Funds. | | |
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18-1063
| 4-h | Contract | Purchase of One Replacement Mini Cargo Van for the Energy Resources Department as requested by the Fleet Services Department (Citywide)
The vehicle that is being replaced has met established criteria and will be either traded, auctioned, sold, or deployed to special uses as part of the ongoing vehicle replacement program. Electric Utility will use the new vehicle to support their daily operations and maintenance activities.
The Fleet Services and Energy Resources Departments, and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, PFVT Motors, LLC, dba Peoria Ford, at $26,544.35. This purchase is funded by the Capital Enterprise Fund. | | |
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18-1072
| 4-i | Contract | Three-Year Term Contract with Two Years of Renewal Options for Manhole Covers, Frames and Adjusting Rings for the Materials and Supply Warehouse (for the Water Resources Department) (Citywide)
This contract will provide for the supply of manhole covers, frames and adjusting rings. Water Resources uses these items for new construction projects and for the maintenance and repair of existing facilities.
The Water Resources Department and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Dana Kepner Company, at $59,200 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | |
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18-1074
| 4-j | Contract | Dollar-Limit Increase to the Purchase of a Glycerin Based Supplemental Carbon Source for the Water Resources Department (Sole Source) (Citywide)
MicroC is the temporary carbon source that is being used during the inspection of the methanol tank and repair of the fill line for the tank at the Northwest Water Reclamation Plant. It is a safe alternate to use as a substitute for methanol. The plant’s usage is 4,500 gallons every 7 to 8 weeks, which has exceeded the expected amount. The increase is needed for the next several months to allow time to complete the methanol tank inspection and any recommended repairs.
The Water Resources Department and Purchasing recommend increasing the dollar-limit using the City of Scottsdale cooperative contract with Environmental Operating Solutions, Inc., by $200,000, from $108,000 to $308,000, based on estimated usage. | | |
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18-1077
| 4-k | Contract | Dollar-Limit Increase and an Amendment and One-Year Extension with Three Years of Renewal Options to the Term Contract with River Recycling LLC, for Recyclable Material Processing, as requested by the Environmental Management and Sustainability Department (Citywide)
The Environmental Management and Sustainability Department and Purchasing recommend authorizing the amendment and extension with River Recycling, LLC and, to reflect the revised Contract, increasing by $400,000 the dollar-limit of the multi-vendor Master Agreement, which covers all Solid Waste Disposal, Recyclable Material Processing, and Vegetative Waste Processing Services, to $7,850,000 based on estimated usage. | | |
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18-1031
| 4-l | Contract | Fleet West Roof Repair (District 4)
The original roof was constructed in 1998 and has reached its life expectancy. The north-east portion of the roof has had several leaks that have corroded the structural metal roof deck. Once the deck is exposed for the repair, City staff will inspect and determine the limits of the metal deck that will need to be replaced. The identified areas will be removed and replaced. The entire roof will then be insulated and waterproofed. New HVAC units with drain lines will then be installed.
Staff recommends the contract award for this project to the lowest, responsible bidder, Stratton Builders, in the amount of $214,555, and authorize a change order allowance of $21,456 (10%), for a total amount of $236,011. | | |
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18-0896
| 5-a | Resolution | Approving and authorizing the City Manager to accept Proposition 202 funds from the Gila River Indian Community and administer awarded funds as pass-through grants to designated awardees. (Citywide) | | |
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18-1070
| 5-b | Resolution | Authorizing the City Manager to enter into an Intergovernmental Agreement with the Town of Gilbert for the joint operation and maintenance of Baseline Road and Power Road (Districts 2, 3, and 6) | | |
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18-1091
| 5-c | Resolution | Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with the Arizona Board of Regents for, and acting on behalf of, Arizona State University for bench-scale digester testing as a part of the conceptual food-to-energy program. (Citywide) | | |
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18-1036
| 6-a | Ordinance | ZON17-00384 (District 6) The 2800 to 2900 block of South Signal Butte Road (west side) and the 10600 to 10800 block of East Guadalupe Road (south side). Located on the south side of Guadalupe Road and the west side of Signal Butte Road (4.5± acres). Rezone from AG to LC; and Site Plan Review. This request will allow for the development of a group commercial center. Dennis Newcombe, Beus Gilbert PLLC and Cain Garcia, RKAA Architects, Inc., applicant; Walgreen Arizona Drug Company, owner.
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 6-0) | | |
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18-1037
| 6-b | Ordinance | ZON18-00451 (District 2) 1700 block of South Pierpont (west side). Located north of Baseline Road and west of Higley Road (22.2± acres). Rezoning from LI-PAD to LI; Site Plan Review; and Special Use Permit for parking reduction for a hospital. This request will allow for the development of a rehabilitation hospital as part of a future medical complex. Andrew Whisler, Kimley-Horn, applicant; Banner Health, owner.
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 6-0) | | |
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