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18-1035
| 2 | Minutes | Approval of minutes of previous meetings as written. | | |
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18-1017
| 3-a | Liquor License Application | Advanced Independence Charity
This is a one-day event to be held on Friday, September 14, 2018 from 9:00 P.M. to 1:00 A.M. on Saturday, September 15, 2018 at Sahara Banquet Hall, 918 West Southern Avenue. (District 3) | | |
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18-1018
| 3-b | Liquor License Application | Downtown Mesa Association
This is a one-day event to be held on Friday, October 5, 2018 from 6:00 P.M. to 10:00 P.M. for Ultimate Imaginations on Main Street, from Center Street to Robson, and on Macdonald, from 1st Street to 1st Avenue. (District 4) | | |
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18-1019
| 3-c | Liquor License Application | Downtown Mesa Association
This is a one-day event to be held on Friday, November 2, 2018 from 6:00 P.M. to 10:00 P.M. for Downtown Mesa Association on Main Street, from Center Street to Robson, and on Macdonald, from 1st Street to 1st Avenue. (District 4) | | |
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18-1021
| 3-d | Liquor License Application | Downtown Mesa Association
This is a one-day event to be held on Friday, December 7, 2018 from 6:00 P.M. to 10:00 P.M. for the Downtown Mesa Association on Main Street, from Center Street to Robson, and on Macdonald, from 1st Street to 1st Avenue. (District 4) | | |
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18-1022
| 3-e | Liquor License Application | Ultimate Imaginations Inc.
This is a one-day event to be held on Saturday, October 27 from 11:00 A.M. to 12:00 A.M. Sunday, October 28, 2018 at Desert Wind Harley Davidson, 922 South Country Club Drive. (District 4) | | |
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18-1023
| 3-f | Liquor License Application | Ultimate Imaginations Inc.
This is a one-day event to be held on Friday, January 4, 2019 from 6:00 P.M. to 10:00 P.M. for Ultimate Imaginations on Main Street, from Center Street to Robson, and on Macdonald, from 1st Street to 1st Avenue. (District 4) | | |
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18-1024
| 3-g | Liquor License Application | Ultimate Imaginations Inc.
This is a one-day event to be held on Friday, February 1, 2019 from 6:00 P.M. to 10:00 P.M. for Ultimate Imaginations on Main Street, from Center Street to Robson, and on Macdonald, from 1st Street to 1st Avenue. (District 4) | | |
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18-1025
| 3-h | Liquor License Application | Ultimate Imaginations Inc.
This is a one-day event to be held on Friday, March 1, 2019 from 6:00 P.M. to 10:00 P.M. for Ultimate Imaginations on Main Street, from Center Street to Robson, and on Macdonald, from 1st Street to 1st Avenue. (District 4) | | |
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18-1026
| 3-i | Liquor License Application | Ultimate Imaginations Inc.
This is a one-day event to be held on Friday, April 5, 2019 from 6:00 P.M. to 10:00 P.M. for Ultimate Imaginations on Main Street, from Center Street to Robson, and on Macdonald, from 1st Street to 1st Avenue. (District 4) | | |
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18-1027
| 3-j | Liquor License Application | Ultimate Imaginations Inc.
This is a one-day event to be held on Friday, May 3, 2019 from 6:00 P.M. to 10:00 P.M. for Ultimate Imaginations on Main Street, from Center Street to Robson, and on Macdonald, from 1st Street to 1st Avenue. (District 4) | | |
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18-1028
| 3-k | Liquor License Application | Ultimate Imaginations Inc.
This is a one-day event to be held on Friday, June 7, 2019 from 6:00 P.M. to 10:00 P.M. for Ultimate Imaginations on Main Street, from Center Street to Robson, and on Macdonald, from 1st Street to 1st Avenue. (District 4) | | |
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18-1029
| 4-a | Bingo License Application | Fellowship Square Senior Living
Trisha Dreher, applicant, 35 West Brown Road. (District 1) | | |
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18-1011
| 5-a | Contract | Purchase of Two Replacement/Upgrade Electronic Message Displays for the Mesa Arts Center as requested by the Arts and Culture Department (Sole Source) (Citywide)
The electronic message displays for Mesa Arts Center’s two monument signs along Main Street were installed in early 2009 and have reached end of life in terms of maximum output. This purchase provides message displays with newer technology for better resolution, enhanced appearance and greater energy efficiencies. The upgrade includes a five-year warranty that removes the cost of the existing service agreement, which equates to $28,620 in maintenance savings.
The Arts and Culture Department and Purchasing recommend authorizing the purchase using the City of Peoria cooperative contract with YESCO LLC, at $130,733.35. Approximately $84,000 is funded by the Mesa Arts and Entertainment Alliance, with the remaining balance allocated from the Mesa Arts Center Restoration Fund. | | |
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18-1010
| 5-b | Contract | Four-Year Term Contract with Renewal Options for Childhood and Adult Vaccines for the Fire and Medical Department (Citywide)
Fire and Medical purchases vaccines from multiple vendors for their Immunization Program. The Minnesota Multistate Contracting Alliance for Pharmacy cooperative agreement provides vaccines and other pharmaceuticals including, Influenza; Tuberculin skin tests; Pertussis (Tdap); Measles, Mumps, Rubella (MMR); Varicella; Hepatitis B; and Hepatitis A for their Childhood Immunization Program.
The Fire and Medical Department and Purchasing recommend authorizing the purchase using the Minnesota Multistate Contracting Alliance for Pharmacy cooperative contract with multiple vendors: Sanofi Pasteur, Merck Sharp & Dohme Corp., McKesson Packaging Services, a division of McKesson, McKesson Medical-Surgical Minnesota Supply, and GlaxoSmithKline, at $85,000 annually, based on estimated usage. This purchase is $10,200 (12%) funded by the Salt River Pima-Maricopa Indian Community Grant and $74,800 (88%) funded by Fire and Medical Department operating budget. | | |
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18-1013
| 5-c | Contract | Purchase of 42 Replacement Scott Safety Powered Air Purifying Respirators (PAPR) and 200 Scott Air Purifying Cartridges for the Fire and Medical Department (Citywide)
This purchase will replace outdated PAPRs that are carried on Fire and Medical’s heavy rescue and mass decontamination units. PAPRs protect the first responder's respiratory system from harmful contaminants and allow for longer work cycles with full face mask backpressure protection.
The Fire and Medical Department and Purchasing recommend awarding the contract to the single, responsive and responsible bidder, Municipal Emergency Services, at $51,653.41. This purchase is funded by the State Homeland Security Grant Program. | | |
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18-1012
| 5-d | Contract | Three-Year Term Contract with Two Years of Renewal Options for Fire Protection Equipment Maintenance and Repair Services for the Parks, Recreation and Community Facilities Department (Citywide)
This contract will provide fire protection, detection and suppression equipment maintenance and repair for City facilities to minimize potential safety risk to employees and citizens.
An evaluation committee recommends awarding the contract to the highest-scored proposal from Metro Fire Equipment, Inc., at $251,700 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | |
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18-1006
| 5-e | Contract | Purchase of Replacement/Upgrade Network Hardware for the Public Safety Communications Networks for the Information Technology Department (Citywide)
The current network routers and switches in the point-to-point microwave radio network are nine years old, lack current technology and data requirements, and are out of hardware support as of May 2018. The new equipment will meet current needs and will be upgraded to improve the reliability of the network by replacing network switches with routers at various TOPAZ Regional Wireless Cooperative sites.
The Information Technology Department and Purchasing recommend authorizing the purchase from the State of Arizona cooperative contract and lowest-quoted vendor, Enterprise Networks Solutions, Inc., at $234,824.42, plus 10% contingency funding of $23,482.44, for the total amount of $258,306.86. This purchase is funded by the TOPAZ Joint Venture Fund. | | |
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18-1007
| 5-f | Contract | Purchase of One Replacement Light-Duty Cab and Chassis Animal Transport Truck for the Community Services Department as requested by the Fleet Services Department (Citywide)
The vehicle that is being replaced has met established criteria and will be either traded, auctioned, sold, or deployed for special uses as part of the ongoing vehicle replacement program.
The Fleet Services and Community Services Departments, and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Berge Ford (a Mesa business), at $68,170.37. This purchase is funded by the Vehicle Replacement Fund. | | |
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18-1008
| 5-g | Contract | Purchase of One Replacement Light-Duty Solid Waste Barrel Container Truck for the Environmental Management and Sustainability Department (Citywide)
The vehicle that is being replaced has met established criteria and will be either traded, auctioned, sold, or deployed for special uses as part of the ongoing vehicle replacement program. The new vehicle will be used to support Solid Waste service barrel delivery orders and appliance pickup services.
The Fleet Services and Environmental Management and Sustainability Departments, and Purchasing recommend authorizing the purchase from the existing contract with Midway Chevrolet, at $71,967.51. This purchase is funded by the Capital Enterprise Fund. | | |
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18-1014
| 5-h | Contract | Three-Year Term Contract with Two Years of Renewal Options for Streetlight Parts and Materials for the Transportation Department (Citywide)
The City has and maintains over 42,000 streetlights. This contract will provide streetlight parts and materials, such as circuit breakers, power distribution blocks, lighting contactors, fuses, wire, photo cells, splicer assemblies, insulators, and service wedge clamps.
The Transportation Department and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Consolidated Electric Distributors, dba Arizona Electric Supply (a Mesa business), at $124,500 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. This purchase is funded by the Local Streets Fund. | | |
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18-1009
| 5-i | Contract | Purchase of One Replacement Pipe Line and Manhole Video Inspection Truck and System for the Water Resources Department as requested by the Fleet Services Department (Citywide)
The vehicle that is being replaced has met established criteria and will be either traded, auctioned, sold, or deployed for special uses as part of the ongoing vehicle replacement program.
The Wastewater Utility will use the new truck and system for the inspection of underground sewer lines. The truck includes an operator workstation, onboard computer equipment, A/C and tool storage. The equipment includes a remote-controlled optical pipeline TV scanner, recording equipment and a power camera. The system can also operate a remote-powered internal pipe line grinder and cutter system.
The Fleet Services and Water Resources Departments, and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Norwood Equipment, at $649,515.69. This purchase is funded by the Utility Replacement Extension and Renewal Fund. | | |
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18-1015
| 5-j | Contract | Ratification of the Emergency Purchase and One-Year Renewal to the Term Contract for Emergency Electric Line Services for the Energy Resources Department (Citywide)
Due to a misunderstanding between the departments during the Year 4 renewal process, the contract was only renewed for $15,000 when Energy Resources really needed to have the larger amount available for emergency services. The City incurred various storm damage requiring emergency electric line services in July and August 2018 and needs the full amount of funds available through the end of Year 4. Staff is also requesting renewal for Year 5.
The Energy Resources Department and Purchasing recommend ratifying the purchase at $135,000 for Year 4; and authorizing the renewal, with NPL Construction Co. (Primary Award) and Wilson Construction Co., dba Wilson Utility Construction Co. (Secondary Award), at $270,000, based on estimated requirements. | | |
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18-1034
| 5-k | Contract | Downtown Façade Improvements Project (District 4)
This project will remove the City-owned colonnade, make improvements in the City right-of-way, and repair/remodel the façades of ten separate addresses in Downtown Mesa on West Main Street. The buildings are located on Main Street between Center Street and Country Club Drive.
Staff recommends awarding the contract for this project to the lowest, responsible bidder, Rytan, LLC, in the amount of $774,763, and authorize a change order allowance in the amount of $77,476.30 (10%), for a total award of $852,239.30. This project is funded by Community Development Block Grants ($721,243.30) and by a Salt River Pima-Maricopa Indian Community grant ($130,996). | | |
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18-1005
| 6-a | Resolution | Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with Maricopa County and the City of Phoenix for reallocation of grant funds from the Edward Byrne Memorial Justice Assistance Grant (JAG) program to resolve a funding disparity between the County and the Cities. Mesa will now receive $129,000 to be used on or before September 30, 2021. The funds will be used to purchase new interview room cameras and storage at Police headquarters, the Mesa Family Advocacy Center, and the four patrol districts. (Citywide) | | |
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18-1033
| 6-b | Resolution | Authorizing the City Manager to enter into a Memorandum of Understanding with the City of Maricopa Fire Department to accept an award of $168,814.25 from the Assistance to Firefighters Grant. The grant funds will be used for training at the Virtual Incident Command Center (VICC) by the Mesa Fire and Medical Department and the other regional grant recipients: City of Maricopa Fire Department and The Arizona Fire and Medical Authority, City of Chandler, City of Peoria, City of Scottsdale, City of Sun City, Gila River Indian Community, Rio Verde Fire District, Salt River Pima-Maricopa Indian Community, and Town of Gilbert. A City of Mesa match of 15% is required, estimated at $29,790.75; the final amount will be determined upon completion of training. (Citywide) | | |
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18-1090
| 6-c | Resolution | Canvassing, declaring, and adopting the results of the Primary Election held on August 28, 2018. (Citywide) | | |
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18-1020
| 7-a | Subdivision Plat | “Metro Mesa Phase II” (District 3) The 1700 to 1900 blocks of South Horne (west side), the 1700 to 1900 blocks of South Hobson (east side), and the 600 to 800 blocks of East Auto Center Drive (south side). Located north of Baseline Road and east of Mesa Drive. 1 LI PAD Industrial lot (22± acres). Metro East Valley Phase II, LLC, developer. Geoffrey K. Brimhall, PRE-CEG, surveyor. | | |
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