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17-0314
| 2 | Minutes | Approval of minutes of previous meetings as written. | | |
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17-0304
| 3-a | Liquor License Application | Medicine for the People
This is a one-day charitable event to be held on Saturday, March 25, 2017 from 5:00 P.M. to 12:00 A.M., at Dance FX Studios, 1859 West Guadalupe Road, Suite 105. (District 3) | | |
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17-0306
| 3-b | Liquor License Application | The Soccer Village Foundation
This is a two-day charitable event to be held on Saturday, April 8, 2017 from 7:00 A.M. to 7:00 P.M. and Sunday, April 9, 2017 from 7:00 A.M. to 7:00 P.M., at the Mesa Proving Grounds, 13303 South Ellsworth Road.
(District 6) | | |
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17-0305
| 3-c | Liquor License Application | Queen of Peace Catholic School and Church
This is a one-day religious event to be held on Saturday, March 25, 2017 from 6:00 P.M. to 11:00 P.M., at Queen of Peace Catholic Church, 141 North Macdonald. (District 4) | | |
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17-0307
| 3-d | Liquor License Application | Asiana Market
A retail grocery store is requesting a new Series 10 Beer and Wine Store License for GY Sunshine Inc., 1135 South Dobson Road, Suite 104 - Seok Joon Bae, agent. There is no existing license at this location. (District 3) | | |
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17-0308
| 3-e | Liquor License Application | Drunken Tiger
A restaurant that serves dinner is requesting a new Series 12 Restaurant License for SJK Group LLC, 1954 South Dobson Road, Suite 5 - Justin Jin Park, agent. The existing license will revert back to the State. (District 3) | | |
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17-0309
| 3-f | Liquor License Application | Sekai Sushi
A restaurant that serves lunch and dinner is requesting a new Series 12 Restaurant License for Sia Food Inc.,1017 South Gilbert Road, Suite 109 - Hyun Kwan Kim, agent. The existing license will revert back to the State. (District 2) | | |
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17-0310
| 3-g | Liquor License Application | Village Grille Patio
A golf course snack bar that serves breakfast and lunch is requesting a new Series 12 Restaurant License for Sunland Springs Village Golf Club Inc., 11061 East Medina Avenue - Jay Andreas Larscheid, agent. The existing Series 7 Beer and Wine Bar license held by Sunland Springs Village Golf Club Inc. will remain active at the location and stack with the new Series 12 Restaurant license. (District 6) | | |
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17-0300
| 4-a | Contract | One-Year Renewal of the Term Contract for Electrical, Lighting, and Telecommunications Equipment as requested by the Business Services Department (Citywide)
This contract will provide tools, test equipment, security, maintenance, repair and operations for multiple City departments, including Transportation, Communications, Parks, Recreation and Community Facilities, Information Technology, Fire and Medical, and the Materials and Supply Warehouse.
The Business Services Department and Purchasing recommend authorizing a contract renewal using the County of Los Angeles cooperative contract through U.S. Communities nationwide cooperative with Graybar Electric, at $350,000 annually, based on estimated requirements. | | |
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17-0293
| 4-b | Contract | One-Year Renewal Contract for Automotive Lighting, Mirrors and Safety Supplies for the Fleet Services Department (Citywide)
This contract provides trailer parts, automotive and truck lighting parts, mirrors and safety supplies for the City’s diverse fleet of passenger cars, patrol sedans, pickups and utility vans plus an assortment of small engine equipment.
The Fleet Services Department and Purchasing recommend authorizing the renewal with multiple vendors: Auto Safety House LLC; CLF Warehouse, Inc.; RWC International Ltd.; FleetPride (a Mesa business); and Parts Authority LLC; cumulatively not to exceed $130,000 annually, based on estimated requirements. | | |
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17-0319
| 4-c | Contract | Five-Year National Cooperative Contract for Grounds Maintenance Equipment, Parts, Accessories, Supplies, Related Services and Equipment for the Parks, Recreation and Community Facilities Department (Citywide)
This contract will provide equipment, accessories, parts, supplies and related services per City requirements. The equipment will be used for Sports Field and Golf Course maintenance, and include some used and balance of line equipment and supplies.
The evaluation committee recommends awarding the contract to the highest-scored proposal from The Toro Company, at $351,325 annually, based on estimated requirements. | | |
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17-0297
| 4-d | Contract | Three-Year Term Contract for Uninterruptible Power Supplies Purchase, Maintenance and Repair Services for the Water Resources and Parks, Recreation and Community Facilities (PRCF) Departments (Citywide)
This contract will provide for the maintenance and repair of existing Uninterruptable Power Supplies (UPS) equipment, and the purchase and maintenance of any new UPS equipment for Water Resources facilities (Utilities Building, Southeast WRP, Brown Road WTP Signal Butte WTP and Greenfield WRP) and City facilities (Police Main, Forensics and Amphitheater) and UPS maintenance managed by PRCF, Facilities Maintenance.
The evaluation committee recommends awarding the contract to the highest-scored proposal from Titan Power, Inc., at $100,000 annually, based on estimated requirements. | | |
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17-0295
| 4-e | Contract | One-Year Renewal of the Term Contract for Furniture Products and Services including Design and Installation Services for the Business Services Department supporting Citywide Use (Citywide)
Herman Miller systems furniture (cubicles) is the City standard for modular furniture and is used throughout the City. This contract is used to purchase components and services required for reconfigurations and small projects throughout City departments. Projects that exceed $25,000 are brought to Council for a separate approval.
The Business Services Department and Purchasing recommend authorizing a one-year contract renewal using the State of Arizona cooperative contract with Goodmans Inc., at $75,000 annually, based on historical requirements. | | |
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17-0291
| 4-f | Contract | Purchase of Six Replacement Pickup Trucks for the Police Department (Citywide)
These vehicles will support Police Department operations. The vehicles that are being replaced have met established replacement criteria and will be either traded, auctioned, sold, or deployed to special uses as part of the ongoing City of Mesa vehicle replacement program.
The Fleet Services and Police Departments, and Purchasing recommend authorizing the purchase from the contract with Berge Ford (a Mesa business), at $219,135.76. This purchase is funded by the Vehicle Replacement Fund. | | |
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17-0290
| 4-g | Contract | Purchase of One Replacement Sedan for the Police Department (Citywide)
This vehicle will support Police Department operations. The vehicle that is being replaced has met established replacement criteria and will be either traded, auctioned, sold, or deployed to special uses as part of the ongoing City of Mesa vehicle replacement program.
The Fleet Services and Police Departments, and Purchasing recommend authorizing the purchase from the contract with Berge Ford (a Mesa business), at $25,415.36. | | |
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17-0292
| 4-h | Contract | Purchase of Six Chevrolet Tahoes (Four Replacements and Two Additions) for the Police Department (Citywide)
This purchase will provide two additions for the Crisis Response Team and four replacements to support Police operations. The four vehicles that are being replaced have met established replacement criteria and will be either traded, auctioned, sold, or deployed to special uses as part of the ongoing City of Mesa vehicle replacement program.
The Fleet Services and Police Departments, and Purchasing recommend authorizing the purchase from the contract with Midway Chevrolet, at $218,951.07. This purchase is funded by the Vehicle Replacement and Capital General Funds. | | |
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17-0301
| 4-i | Contract | Three-Year Term Contract for Citywide Telephone System Maintenance for the Information Technology Department (Citywide)
This contract will provide annual hardware and software maintenance for the Citywide telephone system, including hardware repair and replacements, minor software updates and upgrades related to bug fixes and overall technical support.
Information Technology and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Atos IT Solutions and Services, Inc., at $200,000 annually, based on estimated requirements. | | |
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17-0294
| 4-j | Contract | Purchase to Upgrade Computer Disk-Based Storage for the Police Department as requested by the Information Technology Department (Citywide)
Based on the growth of electronic information needs within the Police Department, both from new project initiatives, as well as, normal annual data storage increases from operations, there is an immediate need to expand computer disk-based storage capacity. Stop-gap measures have been implemented to control growth, but additional capacity is now needed to ensure recoverability of critical data.
The Information Technology and Police Departments, and Purchasing recommend authorizing the purchase using State of Arizona cooperative contracts and the lowest-quoted vendors, Transource Services Corp, at $83,893.32 and Custom Storage (cStor), at $1,859.55; for a combined total of $85,752.87. | | |
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17-0312
| 4-k | Contract | Purchase of Replacement IT Security Management Software for the Information Technology Department (Citywide)
The software will prevent any direct access to our critical servers by outside threats. The current platform is on extended support with its manufacturer and has not received new functionality for several years. It is running on aging server hardware that has reached its planned retirement date.
The Information Technology Department and Purchasing recommend authorizing the purchase from the Maricopa County cooperative contract and lowest quoted vendor, SHI at $81,658.58. | | |
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17-0288
| 4-l | Contract | Three-Year Term Contract for Dolly-Mounted Electronic Driver Feedback Signs for the Transportation Department (Citywide)
Driver feedback signs are dolly-mounted signs that measure vehicle speed and display it back to the driver. Transportation is requesting units to be deployed in school zones throughout the City and other roadways where speeding has been identified as a problem.
The Transportation Department and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, RU2 Systems, Inc. (a Mesa business), at $40,000 annually, based on estimated requirements. | | |
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17-0296
| 4-m | Contract | One-Year Term Contract for Landscape Refurbishment Services for the Transportation Department (Citywide)
This contract will provide landscape installation and rehabilitation within the City-maintained right-of-way. The City’s current contracts are maintenance-based and lack landscaping rehabilitation or landscaping improvement services. The contractor will furnish all labor, equipment and materials costs for landscaping refurbishment rehabilitation services.
The Transportation Department and Purchasing recommend authorizing the contract with the lowest, responsive and responsible bidder, Environmental Earthscapes Inc., dba The Groundskeeper, at $581,130 plus applicable taxes, based on estimated requirements. | | |
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17-0298
| 4-n | Contract | Three-Year Term Contract for Utility Adjustment Services for the Transportation Department (Citywide)
This contract, for City-owned assets only, includes minor concrete work and the adjustment of gas and water valves, survey monuments, sewer cleanouts, and manholes associated with utility cut repairs and/or failed utility frames and other related services.
The Transportation Department and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Lincoln Constructors Inc., at $515,120 annually, based on estimated requirements. | | |
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17-0281
| 4-o | Contract | Waterline, Sanitary Sewer, and Gas Main Improvements (three locations) (Districts 1 and 4)
Due to aging and compromised water, sewer and gas lines that were constructed in 1949, it has been determined that replacement is necessary in three locations: North Macdonald (University Drive to 7th Street), East Covina Street (Gilbert Road to end of cul-de-sac) and City Well No.15 (South Shouse and Broadway Road).
Staff recommends awarding the contract for this project to the lowest, responsible bidder, Degan Construction LLC, in the amount of $1,871,510, and authorize a change order allowance in the amount of $187,151. These projects are funded by the 2014 authorized Water, Gas and Wastewater bonds. | | |
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17-0280
| 5-a | Resolution | Approving and authorizing the City Manager to enter into a Development Agreement with Mesa Hawes, LP relating to the construction of the Ray Road improvements between South Power Road and South Ellsworth Road. (District 6) | | |
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17-0287
| 5-b | Resolution | Approving and authorizing the City Manager to enter into a Reimbursement Agreement with DMB Mesa Proving Grounds, LLC, for the reimbursement of $89,837.90 for regional well water line improvements that are being required by Mesa in conjunction with a proposed residential development known as Eastmark, located at 5014 South Signal Butte Road. (District 6) | | |
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17-0313
| 5-c | Resolution | Approving and authorizing the City Manager to enter into a First Amendment to Intergovernmental Agreement (Accelerator Business) and Cancellation Agreement with the Arizona Board of Regents, for and on behalf of Arizona State University, for the cancellation of the IGA as LaunchPoint - the Mesa Technolgy Accelerator has been relocated. (District 6) | | |
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17-0320
| 5-d | Resolution | Modifying Commercial and Residential Fees and Charges for the Parks, Recreation and Community Facilities Department (Citywide)
The majority of the proposed changes focus on adding new Parks facilities to the fee schedule, fee structure simplification, terminology changes, and range adjustments to allow for market flexibility. The proposed changes are anticipated to have an overall minimal fiscal impact in FY 17/18. | | |
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17-0321
| 5-e | Resolution | Establishing and adopting a Fee Schedule for Escort Services Licenses (Citywide)
The proposed changes add a fee schedule for the licensing requirements in Mesa City Code Title 6, Chapter 24 “Escort Services”. The proposed changes are anticipated to have a minimal fiscal impact in FY 17/18. | | |
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17-0261
| 6-a | Ordinance | Z17-001 (District 5) The 1600 through 2000 blocks of North Ellsworth Road (east side) and the 9200 block of East McKellips Road (south side). Located on the east side of Ellsworth Road south of McKellips Road (30.46± acres). Rezone from RS-35-PAD to RS-15-PAD PAD; and Site Plan Review. This request will allow the development of a single residence subdivision. Paul R. Dugas, Pinnacle Ridge Holdings, applicant; Phoenix Land Division, LLC, owner.
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 7-0) | | |
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17-0311
| 6-b | Ordinance | A16-002 (District 5) Annexing land in the 8800 through 8900 blocks of East Main Street (south side). Located south of Main Street and west of Ellsworth Road (36.58 +/- ac). Initiated by the applicant, Randy Carter of Sketch Architecture Company. | | |
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17-0262
| 7-a | Ordinance | Z17-002 (District 6) Ordinance. The 6400 through 6600 blocks of South Mountain Road (west side) and the 6400 through 6600 blocks of the South Signal Butte Road alignment (east side). Located west of Mountain Road and north of Pecos Road (50.12± acres). Rezone from AG to HI-PAD AF (20± acres); and rezone from GI-CUP AF to HI-PAD-AF (24.3± acres); and rezone HI-AF to HI-PAD AF (5.82± acres); and Site Plan Review. This request will allow for the expansion of an existing industrial facility. Reese Anderson, Pew and Lake, applicant; Signal Butte 20, LLC, owner.
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 7-0) | | |
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17-0317
| 7-b | Resolution | A resolution approving and authorizing the City Manager to enter into a Development Agreement with Fujifilm Electronic Materials, U.S.A., Inc., to facilitate the expansion of a manufacturing materials facility for the semiconductor industry located west of Mountain Road and north of Pecos Road. (District 6) | | |
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17-0318
| 8-a | Notice of Intention | Notice of Intention to adjust utility rates. | | |
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