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16-0617
| 2 | Minutes | Approval of minutes of previous meetings as written. | | |
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16-0571
| 3-a | Appointment | Reappointment of Presiding City Magistrate, Matt Tafoya, to a four-year term beginning July 1, 2016, and ending June 30, 2020. | | |
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16-0596
| 4-a | Liquor License Application | AZ International Marketplace
A grocery store is requesting a new Series 10 Beer and Wine Store License for QLH Inc., 1920 West Broadway Road - Chad Edward Elliget, agent. There is no existing license at this location. (District 3) | | |
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16-0597
| 4-b | Liquor License Application | Lao Sze Chuan
A restaurant that serves lunch and dinner is requesting a new Series 12 Restaurant License for Empire One Enterprise LLC, 1955 West Main Street - Ronny Hong, agent. There is no existing license at this location. (District 3) | | |
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16-0609
| 5-a | Contract | One-Year Term Contract for On-Site Refuse Truck Washing for the Environmental Management and Sustainability Department (Citywide)
This contract provides for weekly washing of City owned refuse vehicles.
The Environmental Management and Sustainability Department and Purchasing recommend authorizing the purchase using the City of Tempe / Strategic Alliance for Volume Expenditures cooperative contract with Fleetwash, Inc., at $52,000 annually, based on estimated requirements. | | |
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16-0587
| 5-b | Contract | Purchase of One Replacement CNG Material Handling Lift Truck for the Fleet Services Department (Citywide)
The vehicle being replaced has met established criteria and will be retired and sold at auction.
The Fleet Services, and Water Resources Departments, and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Arnold Machinery, at $36,814.10. This purchase is funded by the Vehicle Replacement Fund. | | |
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16-0589
| 5-c | Contract | Three-Year Term Contract for Emergency Environmental Remediation Services for the Parks, Recreation and Community Facilities Department (Citywide)
This contract will provide two pre-qualified vendors for emergency environmental services including both microbial remediation and disaster restoration for City facilities. The need for these services often occurs as a result of an unforeseen event such as a flood. Services of this type, although sporadic, require an immediate response. Pre-qualifying vendors will ensure that the City will have the necessary resources in place should these incidents or circumstances arise.
The evaluation committee recommends awarding the contract to the highest-scored proposals from East Valley Disaster Services, Inc. (a Mesa business) (Primary); and Stratton Restoration, dba Stratton Builders (a Mesa business) (Secondary); at $40,000 annually, based on estimated requirements. | | |
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16-0607
| 5-d | Contract | Renewal of the Term Contract for Fire Protection Equipment Maintenance and Repair Services for Citywide Locations as requested by the Parks, Recreation and Community Facilities Department (Citywide)
This contract provides an Arizona Registrar of Contractors' licensed contractor for installation, repair and service of fire sprinkler and fire alarm installations; and to perform repairs, trouble-shoot, and program all fire alarm control panels currently in use within the City.
The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing a one-year renewal with Metro Fire Equipment, Inc., at $151,680 annually, based on estimated requirements. | | |
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16-0605
| 5-e | Contract | 28-Month Term Contract for Vehicle Glass Repair and Replacement Services as requested by the Fleet Services Department (Citywide)
This contract will provide automotive glass repair and replacement services for City vehicles.
The Fleet Services Department and Purchasing recommend awarding a four-month contract using the State of Arizona cooperative contract with Safelite Fulfillment Inc., dba Safelite Auto Glass, at $12,000 for the initial 4-months, and $45,000 annually, for years 2 and 3, based on estimated requirements. | | |
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16-0591
| 5-f | Contract | Three-Year Term Contract for Electric Utility Distribution Transformers for the Materials and Supply Warehouse (for the Energy Resources Department) (Citywide)
This contract will provide electric utility distribution transformers to the City's electric customers. The transformers are required for new/revised customer service installations and emergency and non-emergency equipment replacement installations. Materials and Supply places orders and maintains stock inventory as needed.
The Business Services, and Energy Resources Departments, and Purchasing recommend awarding the contract to Central Maloney, Inc.; and Border States Electric; cumulatively not to exceed $1,083,235 annually, based on estimated requirements. | | |
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16-0586
| 5-g | Contract | Three-Year Renewal of the Term Contract for Odor Control Service for the Water Resources Department (Sole Source) (Citywide)
This contract provides a Peroxide Regenerated Iron-Sulfide Control (PRI-SC) service, which is an essential component of the City's odor control efforts for the Cubs Spring Training facility and Riverview Park area.
The Water Resources Department and Purchasing recommend authorizing a three-year renewal with the sole source vendor, U.S. Peroxide, LLC at $124,000 annually, based on estimated requirements. | | |
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16-0606
| 5-h | Contract | Three-Year Term Contract for Traffic Count Services for the Transportation Department (Single Bid) (Citywide)
This contract will provide the essential City comprehensive traffic counting services needed for the evaluation process of traffic engineering studies for traffic signals, speed studies, left-turn phasing and the City's speed hump program. It will also provide bicycle and pedestrian traffic volume counts needed to evaluate the use of existing and future bicycle and pedestrian facilities as part of the Mesa Bicycle Program.
The evaluation committee recommends awarding the contract to the single, responsive and responsible proposal from Field Data Services of Arizona, Inc., dba Veracity Traffic Group, at $40,000 annually, based on estimated requirements. | | |
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16-0588
| 5-i | Contract | Dollar-Limit Increase to the Term Contract for Light-Emitting Diode (LED) Re-Lamping Services for the Transportation Department (Citywide)
This contract provides for services to replace LED traffic signal lamps. The City previously purchased LED traffic signal lamps from a vendor/manufacturer of such lamps, however, following installation of the lamps, the City discovered that twenty-one (21) of the installed lamps were defective. The vendor/manufacturer has agreed to provide the City with new LED lamps to replace the defective product, however there is a cost associated with the installation of the new lamps by a separate vendor contracted with the City for installing traffic signal lamps. The dollar-limit increase requested is needed for the service costs related to the installation of the new LED lamps replacing the defective LED lamps.
The Transportation Department and Purchasing recommend authorizing a dollar-limit increase of $40,000 with Contractors West, Inc. (a Mesa business), increasing the annual contract amount from $159,500 to $199,500 for the final year of the | | |
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16-0601
| 5-j | Contract | Falcon Field J Hangar Rehabilitation (District 5)
The J Hangar at Falcon Field Airport suffered considerable damage from a fire that occurred on August 26, 2012. Most of the damage occurred in the three middle hangar units. This project will remove those fire damaged hangar units and repair and restore the remaining seven units so they can be put back into service.
Staff recommends the contract award to R.K. Sanders, Inc., in the amount of $202,212, plus an additional $20,221.20 (10%) as a change order allowance, for a total of $222,433.20. This project is funded by the Falcon Field Capital Enterprise Fund and the Travelers Insurance reimbursement for the loss, in the amount of $254,403.30, after the City insurance deductible of $50,000. | | |
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16-0608
| 5-k | Contract | Renewal of the Term Contract for Managed Information Technology Services for the Mesa Center for Higher Education as requested by the Economic Development Department (District 4)
This contract provides a comprehensive managed IT solution to support multiple institutions of higher education leasing space in Mesa Center for Higher Education. Services provided by this agreement includes: network and systems monitoring, server and network infrastructure support and help desk/desktop support. As part of the lease agreement with each of these institutions, the City agreed to provide these services for the term of the lease.
The Economic Development Department and Purchasing recommend authorizing a one-year renewal with Valor Global, at $36,000, based on estimated requirements. | | |
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16-0594
| 5-l | Contract | Purchase of Seven New, and Relocation of Eight Existing, Fire Dispatch Furniture Consoles for the Fire and Medical Department (Citywide)
This project will provide for the purchase and installation of seven new fire dispatch furniture consoles (Phase 1), and relocation of eight existing consoles (Phase 2), at the new Mesa Fire and Medical Regional Dispatch Center and Emergency Operations Center. The technical consoles provide housing for the computers, cable management, and have a sit/stand feature that has worked well with current dispatch operations. The time required to complete fabrication and installation is approximately four to five months; anticipated to be complete by December 2016.
The Fire and Medical Department, and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Interior Solutions of Arizona, LLC, at $213,055.13. This purchase is funded by 2013 authorized Public Safety Bonds. | | |
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16-0611
| 5-m | Contract | Purchase of Information Technology Related Products and Services for the Mesa Fire and Medical Regional Dispatch Center and Emergency Operations Center (District 3)
The new facility will create additional dispatch space for the Fire and Medical Department and back-up dispatch capability for the Police Department as well as add communications redundancy for the City in the event that the current facility or communications system were to experience a failure. This new location will allow for expansion of existing dispatch capability, should call volumes increase in future years. This purchase will provide for the configuration and installation of IT, Maricopa 911 Dispatch and communications equipment required by Fire and Medical to operate both regional facilities.
The Information Technology, Communications, and Fire and Medical Departments, and Purchasing recommend authorizing purchases using several cooperative contracts, sole source, active City contracts, and competitive quotes. The recommended total for the products and services is $1,090,195.73; and $200,000 for continge | | |
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16-0563
| 6-a | Resolution | Approving and authorizing the City Manager to accept and expend grant funds received from the United States Department of Interior Bureau of Land Management totaling $41,000 for the Arizona Museum of Natural History. The funds will be used for temporary collection personnel and field collection activities. (District 4) | | |
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16-0595
| 6-b | Resolution | Approving and authorizing the City Manager to enter into a Grant Agreement with the City of Tucson to accept funding in the amount of $40,000 for the Police Department’s Violent Offender Unit for overtime. These funds are made available from a High Intensity Drug Trafficking Area Grant Agreement with the City of Tucson. (Citywide) | | |
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16-0613
| 6-c | Resolution | Approving and authorizing the City Manager to enter into a Cost Reimbursement Agreement with the Federal Bureau of Investigations for the overtime of police officers assigned to the Southern Arizona Safe Trails Task Force. (Citywide) | | |
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16-0612
| 6-d | Resolution | Approving and authorizing the City Manager to enter into a Memorandum of Understanding with the National Forest Foundation regarding National Forest management projects in the Salt and Verde River watersheds. The City's contribution for this program will be $30,000 per year for three years. (Citywide) | | |
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16-0599
| 6-e | Resolution | Extinguish an easement for public utilities on Parcel II of "Mesa Commons" located at 1910 South Gilbert Road. (District 3)
The property owner is requesting that the City extinguish the easement to accommodate new development. | | |
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16-0600
| 6-f | Resolution | Extinguishing a public utility easement on a portion of Lot 48 and Lot 50 of "Kirk Estates" located at 1325 East Fairfield Street. (District 1)
The property owner has requested the City extinguish a public utility easement within a portion of Lot 48 and Lot 50 of "Kirk Estates" to accommodate future development. | | |
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16-0616
| 7-a | Ordinance | Z16-022 (District 2) 2325 East University Drive. Located east of Gilbert Road on the south side of University Drive (2.45± acres). Rezoning from RS-6 to RSL-2.5-BIZ. This request will allow for the development of a single residence development. Mark Funk, Funk Family Enterprises, applicant; Robert C. Horne, Elaine Farms, LLC, owner.
Staff Recommendation: Approval with Conditions
P&Z Board Recommendation: Approval with Conditions (Vote: 7-0) | | |
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16-0566
| 8-a | Ordinance | Amending the provisions of Title 8, Chapter 1 of the Mesa City Code pertaining to Back Flow Protection, for the purpose of enhancing compliance and the protection of the public water supply. (Citywide) | | |
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16-0544
| 8-b | Ordinance | Z16-020 (District 2) 1700 block of South Recker Road. Located north of Baseline Road on the east side of Recker Road (3.1± acres). Rezone from AG to RS-43-BIZ; and Site Plan Review. This request will allow development of a single-residential lot. Allen Willis, applicant; Marcus Ridgway, owner.
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 7-0) | | |
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16-0598
| 9-a | Subdivision Plat | "Villagio at Mountain Bridge" (District 5) The 8900 - 9200 blocks of East McKellips Road (north side) located at the northwest corner of Ellsworth and McKellips Roads. 107 RS-9 PAD PAD single residence lots (28.68± ac.). Paul Dugas, Pinnacle Ridge Holdings, LLC, developer. Daniel W. Matthews, P.E. Wood, Patel & Associates, Inc., engineer. | | |
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16-0398
| 10-a | Resolution | Take action on the tentative adoption of the proposed FY 16/17 budget. | | |
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