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13-1622
| 2 | Minutes | Approval of minutes of previous meetings as written. | | |
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13-1677
| 3-a | Appointment | Discuss and take action on the appointment of DeeAnn Mickelsen as City Clerk effective immediately. | | |
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13-1604
| 4-a | Liquor License Application | Ultimate Imaginations, Inc.
This is a one-day charitable event to be held on Friday, June 7, 2013, from 5:00 p.m. to 11:00 p.m. on Macdonald Street from Main Street to Pepper Place, including the Green parking lot. (District 4) | | |
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13-1605
| 5-a | Bingo License Application | Bingo License Application - Class A
The Citadel (District 2)
Shana Williamson, Recreational Director
520 South Higley Road
Mesa, Arizona 85206 | | |
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13-1557
| 6-a | Contract | Purchase of Network Hardware and Services to provide network services to eleven (11) City locations and to reduce costs at nine (9) other locations, as requested by the Information Technology Department (Citywide)
City departments are becoming increasingly reliant upon many electronic management systems, which are driving the need for increased network performance. In addition, several departments' sites that are not connected via fiber are experiencing unacceptable response times impacting productivity and are limited in the ability to use services such as video conferencing. To address these needs, Information Technology recommends an interim commercial solution that would incrementally improve network performance, provide redundancy and through this competitive bid, actually lower existing leased costs by $11,748 for nine sites annually, while awaiting a more permanent solution. The hardware obtained for this purchase will be reusable with fiber connectivity, when funded.
Information Technology and Purchasing recommend authorizing the purchase of network services from the l | | |
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13-1614
| 6-b | Contract | Contract for Painting Services for the Mesa Arts Center as requested by the Facilities Maintenance Department (District 4)
The Mesa Arts Center (MAC) has been open and operating since October, 2005. The exterior has not been repainted and is in poor appearance with some areas fading and flaking. This contract will provide a qualified contractor to repaint the exterior walls at the MAC. The painting project will encompass repainting all of the stucco walls, metal railings, gates, doors and awnings, as well as color restoration and sealing.
Facilities Maintenance and Arts & Culture recommend awarding the contract to the lowest, responsive and responsible bidder, Joseph Painting, dba JPCI Services (a Mesa business), at $115,634.49, including a 10% contingency and applicable tax. | | |
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13-1611
| 6-c | Contract | Purchase of Replacement Digital Recording System for the Mesa Municipal Court (Citywide)
This contract will provide a replacement digital recording system (hardware and software) to be used for producing the official court record in all court proceedings. The purchase will include hardware, software and one-year maintenance for nine courtrooms. Municipal Court needs to replace its current digital recording system (Court Flow by AV Innovations) that was implemented in 2007. Court Flow is now obsolete and the maintenance agreement is effective through June 30, 2013, and cannot be renewed. Additionally, Court Flow does not support Windows 7, which is currently being rolled-out to City departments. The new system will be compatible with the Superior Court of Maricopa County system.
Municipal Court recommends authorizing the purchase using the State of Arizona cooperative contract with Technology Providers, Inc., at $55,074.79. This purchase is fully funded by the Judicial Collection Enhancement Fund. | | |
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13-1608
| 6-d | Contract | Purchase of Two Replacement Light-Duty Cab and Chassis Service Body Vehicles for the Energy Resources Department, Gas Utility (Citywide)
This purchase will provide two replacement one-ton cab chassis trucks equipped with service bodies. The proposed vehicles will replace two Gas Utility vehicles that have met established criteria for replacement. The vehicles being replaced will be retired and sold at auction
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Fleet Services, Energy Resources and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Berge Ford (a Mesa business), at $73,968.07. This purchase is funded by the Utility Replacement Extension and Renewal Fund. | | |
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13-1612
| 6-e | Contract | Three -Year Term Contract for Gasoline and Diesel Fuel (Citywide)
This contract will support the 13 fuel dispensing points for City vehicles and equipment. The contract is a cooperative contract led by the City for Mesa and Mesa Public Schools.
Fleet Services recommends awarding the contract to the lowest, responsive and responsible bidder, Supreme Oil Company, at $6,800,000 annually, based on estimated requirements. | | |
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13-1609
| 6-f | Contract | Purchase of 57 Additional GPS Devices and Annual Service Fees for the Facilities Maintenance, Code Compliance, Transportation and Water Resources Departments (Citywide)
In 2011, Solid Waste successfully piloted a GPS (Global Positioning System) that is based on an Automatic Vehicle Location (AVL) system. Because of the success, proven accuracy and ability of the AVL system, Water Resources, Solid Waste, Transportation, Engineering and Development and Sustainability are now using this system and devices. The benefits include rapid availability of information in the areas of vehicle location, speed and stop/idle time. The implemented AVL system allows departments to pursue process improvement, operational and cost efficiencies including fleet management as well as ensure the safety of its employees. Transportation also uses the Electronic Vehicle Inspection Report to track required vehicle inspections of their operators who hold Commercial Drivers Licenses.
This purchase will provide 57 additional GPS Devices and annual service fees to Facilities Maintenance (23), Code Com | | |
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13-1618
| 6-g | Contract | Three-Year Term Contract for Computer Security Tokens and Licenses for the Police Department Secure Network Off-Site Access (Citywide)
The Police Department uses a multi-factor authentication system for connections that extend beyond their buildings' physical security perimeters. This is applicable to all officers in patrol vehicles and individuals accessing the Police network from remote systems. The Department has been using RSA SecurID tokens for approximately 7 to 8 years because of the products' ability to tightly integrate into the network's secure infrastructure for secure remote access and authentication.
The bulk of the purchases will be made by September 2013, and the second-year award (November 2014) is an estimate. Because of varying expiration dates, purchases of various quantities will be made over a three-year period (replacement program).
The Police Department recommends awarding the contract to the single bidder, Enterprise Technology Services, LLC, at $75,000 annually, including applicable sales tax, based on estimated requirements. | | |
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13-1615
| 6-h | Contract | One-Year Renewal of the Term Contract for Cleaning and Repair Services of Fire Personal Protective Clothing and Equipment (Citywide)
This contract provides cleaning and repair services of Personal Protective Equipment (PPE) per National Fire Protection Association Standard 1851 for the Fire and Medical Services Department. PPE gear is worn by firefighters for personal protection in fighting structural fires and in performing vehicle extractions. PPE items include turnout coats, turnout pants, brush pants, fire gloves, nomex hoods, structure boots and helmets. Inspection, cleaning and repairs extend the longevity of the equipment and ensures the health and safety of the firefighter while performing their duties.
Fire and Medical Services and Purchasing recommend authorizing a one-year renewal with ECMS, Inc., at $125,000 annually, based on estimated requirements. | | |
Not available
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13-1617
| 6-i | Contract | Two-Year Renewal of the Term Contract for Wastewater Collection System Cleaning and Closed Circuit TV Inspection and Recording for the Water Resources Department (Citywide)
This contract provides a qualified contractor for pipeline cleaning and closed circuit television inspections of wastewater lines of various sizes throughout the City. The City furnishes the contractor, at no cost, a set of quarter section maps that clearly indicate the location of and size of the wastewater line to be cleaned or inspected. All sewer pipeline segments must be cleaned mechanically or by hydraulic jetting prior to any Closed Circuit Television inspection and recording. After the completion of work, the contractor must provide a marked up copy of the map indicating the lines that were cleaned and/or inspected, type and location of debris found, and any problem locations (e.g. pipe sags, blockages, etc.).
Water Resources recommends a two-year renewal, because, over time, the contractor gains knowledge regarding the layout and configuration of the collection system, and how our many diversion | | |
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13-1616
| 6-j | Contract | One-Year Renewal of the Contract for Fire Hoses for the Fire and Medical Services Department (Citywide)
This contract provides fire hoses for Mesa Fire and Medical Services (F&MS) for fighting fires as well as for firefighter protection. F&MS has field-tested and chosen the Snap - Tite, Key and Ponn Conquest fire hoses for their standardization on all F&MS trucks, with no substitutions. These hoses will be used to replace the existing fire hoses that are removed from service because of age or failure to meet National Fire Protection Association Standards during annual testing.
Fire and Medical Services recommends authorizing a one-year renewal with L.N. Curtis, at $64,500 annually, and Mallory Company, Inc., at $10,000 annually, based on estimated requirements, for the combined total award of $74,500 annually. | | |
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13-1624
| 6-k | Contract | Purchase of Dispatch Console Furniture (Four Replacement and Two New Consoles) for the Mesa Regional Fire/Medical Dispatch Center (Citywide)
This purchase will provide console furniture required by the Mesa Regional Fire/Medical Dispatch Center. There are currently four existing dispatch consoles at the Dispatch Center. Each are approximately 20 years old, at end-of-life and in need of replacement. Fire and Medical Services also has an immediate need to expand the Dispatch Center from four to six consoles to keep up with the rapidly increasing 9-1-1 Fire/Medical call volume. The Department has been approved for the addition of two full-time employees in Dispatch at the beginning of FY 13/14.
Fire and Medical Services and Purchasing recommend authorizing the purchase using the Pima County Contract with Phoenix Interior Solutions, at $142,392.56. This purchase is funded by the Capital - General Fund. | | |
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13-1613
| 6-l | Contract | Purchase of High Pressure Coated Steel Pipe for Two Gas Main Replacement Projects (Attaway and Judd Replacement Project, and Skyline Drive and Quail Run Road) (Magma Gas Service Area)
These piping projects will replace an aging high pressure gas main in support of the City Magma gas system. The City only considered domestic pipe manufactured in the United States and coated per Mesa material specifications.
Energy Resources recommends awarding the contract to the lowest, responsive and responsible bidder, Consolidated Pipe & Supply, at $671,402.19. | | |
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13-1610
| 6-m | Contract | Three-Year Term Contract for Rental of Asphaltic Materials Distributor Truck and a Qualified Operator for the Transportation Department (Citywide)
This contract will provide for the rental of a truck and a qualified operator capable of applying approximately 2,000,000 square yards of various asphaltic emulsified materials on City residential and collector streets and cul-de-sacs in accordance with the City pavement maintenance program. All emulsion will be furnished by the City using current contracts.
A committee representing Transportation evaluated responses and recommends awarding the contract to the highest scored proposal from Hawker & Evans Asphalt Co., Inc. (a Mesa business), at $171,000; and secondary award to Swaine Asphalt Corp., at $11,815; based on estimated requirements. The total annual contract amount is $182,815. | | |
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13-1620
| 6-n | Contract | Central Mesa Light Rail Extension - City Funded Utility Improvements (Districts 3 and 4)
The Council-approved Design and Construction Agreement for the Central Mesa Light Rail Extension (CME) includes a process for the City to add City-funded improvements to the project. These improvements typically include upgrades to City utilities and other facilities that are located adjacent to or within the new light rail facilities, but are not being impacted directly by the project. These improvements are referred to as Concurrent Non-Project Activities (CNPA), which must be funded by the City. These improvements include upgrades to water, sewer, and gas facilities throughout the project limits as well as adding sleeves (conduits for future utilities) under the light rail tracks in downtown to allow for future repair and/or expansion of the Chilled Water system.
The benefits of including these utility improvements now is that the work is performed at the same time as other similar project work and greatly reduces or eliminates future disruptions to the new roadway pavement and tra | | |
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13-1562
| 7-a | Resolution | Authorizing and supporting the submittal of a grant application by Arizona Foundation for Women to the Gila River Indian Community for $105,000 to support their Live and Learn assistance program. | | |
Not available
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13-1563
| 7-b | Resolution | Authorizing and supporting the submittal of a grant application by ATLATL Native Arts Network to the Gila River Indian Community for $15,000 to support the 2013 Annual Roy Track Mesa Pow Wow. | | |
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13-1564
| 7-c | Resolution | Authorizing and supporting the submittal of a grant application by Arizonans for Children to the Gila River Indian Community for $120,000 to support their Children's Visitation centers and enrichment programs. | | |
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13-1566
| 7-d | Resolution | Authorizing and supporting the submittal of a grant application by Big Brothers Big Sisters of Central Arizona to the Gila River Indian Community for $45,000 over two years to support Community-based Mentoring. | | |
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13-1567
| 7-e | Resolution | Authorizing and supporting the submittal of a grant application by Boy Scouts of America, Grand Canyon Council, to the Gila River Indian Community for $150,000 to expand their traditional scouting programs. | | |
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13-1568
| 7-f | Resolution | Authorizing and supporting the submittal of a grant application by Child Crisis Center to the Gila River Indian Community for $75,000 to support Emergency Shelter services. | | |
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13-1569
| 7-g | Resolution | Authorizing and supporting the submittal of a grant application by Gene Lewis Boxing Club to the Gila River Indian Community for $35,000 to support their Knockout Obesity and Drop-Out program. | | |
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13-1570
| 7-h | Resolution | Authorizing and supporting the submittal of a grant application by Gina's Team to the Gila River Indian Community for $75,000 over three years to support Gina's ATHENA Team project. | | |
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13-1571
| 7-i | Resolution | Authorizing and supporting the submittal of a grant application by Junior Achievement of Arizona, Inc. to the Gila River Indian Community for $50,000 to support financial literacy programs. | | |
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13-1572
| 7-j | Resolution | Authorizing and supporting the submittal of a grant application by City of Mesa Public Library to the Gila River Indian Community for $14,410 to support STEM components for the Red Mountain Library THINKspot. | | |
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13-1626
| 7-k | Resolution | Authorizing and supporting the submittal of a grant application by City of Mesa Library to the Tohono O'odham Nation for a total of $13,940 to support STEM components to be used at Red Mountain Library THINKspot and other library locations. | | |
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13-1573
| 7-l | Resolution | Authorizing and supporting the submittal of a grant application by Mesa Community College Athletic Department to the Gila River Indian Community for $45,000 over three years to provide scholarships to the Fiesta Bowl Junior College Shootout. | | |
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13-1574
| 7-m | Resolution | Authorizing and supporting the submittal of a grant application by Mercy Housing to the Gila River Indian Community for $100,000 over two years to support an intergenerational mentoring program. | | |
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13-1575
| 7-n | Resolution | Authorizing and supporting the submittal of a grant application by Mission of Mercy to the Gila River Indian Community for $150,000 over three years to support their Living with Diabetes program. | | |
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13-1576
| 7-o | Resolution | Authorizing and supporting the submittal of a grant application by A New Leaf, Inc. to the Gila River Indian Community for $100,000 toward the construction of a new La Mesita Family Homeless Shelter. | | |
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13-1577
| 7-p | Resolution | Authorizing and supporting the submittal of a grant application by City of Mesa Parks, Recreation and Commercial Facilities Department to the Gila River Indian Community for $62,250 over three years to support their Youth Sports Access and Safety Program. | | |
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13-1578
| 7-q | Resolution | Authorizing and supporting the submittal of a grant application by the City of Mesa Police Department to the Gila River Indian Community for $24,150 to support the Rape Aggression Defense programs. | | |
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13-1627
| 7-r | Resolution | Authorizing and supporting the submittal of a grant application by City of Mesa Police Department to the Tohono O'odham Nation for $24,150 to support the Rape Aggression Defense program. | | |
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13-1625
| 7-s | Resolution | Authorizing and supporting the submittal of a grant application by City of Mesa Fire and Medical Services Department to the Tohono O'odham Nation for $119,000 to purchase 17 refrigerated, secure card-reader access locking drug boxes. | | |
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13-1579
| 7-t | Resolution | Authorizing and supporting the submittal of a grant application by the City of Mesa Public Information and Communications Department to the Gila River Indian Community for $10,000 to support the Arizona Celebration of Freedom. | | |
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13-1580
| 7-u | Resolution | Authorizing and supporting the submittal of a grant application by Save the Family to the Gila River Indian Community for $100,000 to complete a new Conference Center at Escobedo at Verde Vista. | | |
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13-1581
| 7-v | Resolution | Authorizing and supporting the submittal of a grant application by United Cerebral Palsy of Central Arizona to the Gila River Indian Community for $300,000 over three years to provide support services in after-school and summer programs. | | |
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13-1582
| 7-w | Resolution | Authorizing and supporting the submittal of a grant application by Visit Mesa to the Gila River Indian Community for $60,000 to support marketing and sales for tourism efforts for the Mesa area. | | |
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13-1583
| 7-x | Resolution | Authorizing and supporting the submittal of a grant application by Whisper n Thunder to the Gila River Indian Community for $120,000 over three years to support programming and education. | | |
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13-1584
| 7-y | Resolution | Authorizing and supporting the submittal of a grant application by Gene Lewis Boxing Club to the Ak-Chin Indian Community for $10,000 to support their Knockout Obesity and Drop-Out Program. | | |
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13-1585
| 7-z | Resolution | Authorizing and supporting the submittal of a grant application by Gene Lewis Boxing Club to the Tohono O'odham Nation for $15,000 to support their Knockout Obesity and Drop-Out Program. | | |
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13-1602
| 7-aa | Resolution | Authorizing and supporting the submittal of a grant application by ASU Foundation to the Tohono O'odham Nation for $15,000 to support their collaboration with Sasha and Rodney Glassman on the Jeremy Jackrabbit book distribution project. | | |
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13-1586
| 7-ab | Resolution | Approving and authorizing the City Manager to accept funding made available through a DUI Abatement Grant Program Grant Agreement with the Governor's Office of Highway Safety. This Agreement provides $100,000 to the Police Department's Traffic Section for overtime to enhance DUI enforcement and education throughout the City of Mesa. (Citywide) | | |
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13-1588
| 7-ac | Resolution | Approving and authorizing the City Manager to accept funding made available through a High Intensity Drug Area Grant Agreement with the City of Tucson. This Agreement provides $40,000 to the Police Department's Violent Offender Unit for overtime. (Citywide) | | |
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13-1603
| 7-ad | Resolution | Approving and authorizing the City Manager to execute a subgrantee agreement with the Arizona Department of Homeland Security for grant funds for the Fire and Medical Services Department in the amount of $69,922 for equipment, training, management and administration. (Citywide) | | |
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13-1643
| 7-ae | Resolution | Approving and authorizing the City Manager to execute a Solar Services Agreement and a Performance Guarantee Agreement with Solar City for the purchase and sale of solar services through the finance, design, installation, operation and maintenance of a solar panel system for the Fire Station 212. (District 6)
The agreements authorize the purchase of solar energy for twenty (20) years at $0.067 per kilowatt hour from Solar City, as well as the granting of an associated license to Solar City for the construction, operation and maintenance of a solar facility of approximately 185 DC kW on the property. | | |
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13-1644
| 7-af | Resolution | Approving and authorizing the City Manager to execute a Solar Services Agreement and a Performance Guarantee Agreement with Solar City for the purchase and sale of solar services through the finance, design, installation, operation and maintenance of a solar panel system for the Red Mountain Multi-Generational Center. (District 5)
The agreements authorize the purchase of solar energy for twenty (20) years at $0.061 per kilowatt hour from Solar City, as well as the granting of an associated license to Solar City for the construction, operation and maintenance of a solar facility of approximately 305 DC kW on the property. | | |
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13-1645
| 7-ag | Resolution | Approving and authorizing the City Manager to execute a Solar Services Agreement and a Performance Guarantee Agreement with Solar City for the purchase and sale of solar services through the finance, design, installation, operation and maintenance of a solar panel system for the Public Safety Training Facility. (District 5)
The agreements authorize the purchase of solar energy for twenty (20) years at $0.058 per kilowatt hour from Solar City, as well as the granting of an associated license to Solar City for the construction, operation and maintenance of a solar facility of approximately 130 DC kW on the property. | | |
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13-1623
| 8-a | Ordinance | Amending Title 5 (Business Regulations), Chapter 10 (Privilege and Excise Taxes) of the Mesa City Code to add Article VII regarding an Access to Care Program.
This is an industry-requested assessment that will create a new funding source for Arizona Health Care Cost Containment system (AHCCCS) payments to hospitals within the City of Mesa who provide significant amounts of uncompensated care to uninsured and low-income patients. | | |
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13-1530
| 9-a | Ordinance | A13-02 (District 5) Annexing land located at the 8800 - 8900 blocks of East Range Rider Trail, north of McDowell Road and east of Hawes Road. Initiated by the property owner. | | |
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13-1531
| 9-b | Ordinance | Z13-12 (District 5) The 8800 to 8900 blocks of East Range Rider Trail (south side). Located north of McDowell Road and east of Hawes Road (17.09± acres). Rezone from Maricopa County R1-35 to City of Mesa RS-35. This request will establish City of Mesa zoning on recently annexed property. (PLN2012-00499)
Staff Recommendation: Approval with conditions
P&Z Recommendation: Approval with conditions (Vote 6 - 0, Boardmember Clement absent) | | |
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13-1532
| 9-c | Ordinance | Z13-13 (District 5) The 8800 to 8900 blocks of East Range Rider Trail (south side). Located north of McDowell Road and east of Hawes Road (17.09± acres). Rezone from RS-35 to RS-35 PAD. This request will allow the development of single-residence lots. (PLN2012-00499)
Staff Recommendation: Approval with conditions
P&Z Recommendation: Approval with conditions (Vote 6 - 0, Boardmember Clement absent) | | |
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13-1529
| 9-d | Ordinance | Z13-15 (District 5) 7255 East Broadway Road (10± acres). Located on the south side of Broadway Road, east of Power Road. Modification of Ordinance 2684. This request will allow the nursing facility to offer outpatient rehabilitation services to all residents and the general public. Blake Gillman, owner; Ed Smith, applicant. (PLN2013-00047)
Staff Recommendation: Approval with conditions
P&Z Recommendation: Approval with conditions (Vote 6 - 0, Boardmember Clement absent) | | |
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13-1606
| 10-a | Subdivision Plat | A subdivision plat - "The Villas at Montana Vista" (District 5) The 7800 block of East University Drive (south side). Located south and east of University Drive and Sossaman Road. 139 RS-6 PAD single residence lots (25.21 acres). 80th Street and University, LLC, owner; Jeff Giles, Clouse Engineering, Inc., engineer. | | |
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13-1621
| 10-b | Subdivision Plat | "Lehi Crossing Phase 6" (District 1) 3008 East Lehi Road. Located south and west of Thomas Road and Val Vista Drive. 347 RS-9 PAD PAD lots (101.16 ac.) William Lyon Homes, Inc., owner; James B. Richards, Atwell Group, surveyor. | | |
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13-1596
| 11-a | Resolution | Conduct a public hearing on the Mesa Town Center Improvement District No. 228 annual assessment. (District 4) | | |
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