Title
Purchase of a Hosted Event Booking Solution for the Arts & Culture and Parks, Recreation and Commercial Facilities Departments (Citywide)
The Mesa Arts Center and the Convention Center use an automated software package and a number of complex spreadsheets for booking and managing performance engagements, space rentals and preparing financial statements and invoices at the close of engagements. These systems are cumbersome and outdated. The proposed solution is widely used internationally and is specifically designed to support performance and event venues.
An evaluation committee representing the Mesa Arts Center; Parks, Recreation and Commercial Facilities; Information Technology; and Purchasing evaluated responses, and recommends awarding the contract to the highest scored proposal, Ungerboeck Systems International, Inc., at $134,873.24; and a project contingency of $15,126.76, for a total award of $150,000.00. The ongoing annual subscription cost is estimated at $63,000.00.