Title
Purchase of a Cemetery Information Management System as Requested (Single Proposal) (Citywide)
Mesa Cemetery encompasses 55 acres and has approximately 46,000 grave plots across six interment areas. Currently, cemetery sales, operations and services are managed through a combination of manual processes, desktop computer tools, and an in-house custom Microsoft Access database. The existing system has significant limitations and needs to be replaced as its technology is at end of life. The recommended Cemetery Information Management System meets current technology standards, provides enhanced security and auditing, and will provide for operational efficiencies and better customer service.
An evaluation committee representing Parks, Recreation and Commercial Facilities, Information Technology, and Purchasing evaluated responses and recommends awarding the contract to the qualified single proposal, Stone Orchard Software, Inc., at $28,552.80, plus project contingency of $3,000.00, for the combined total of $31,552.80.